Funding Opportunities

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U.S. DEPARTMENT OF STATE
U.S. EMBASSY HARARE PUBLIC DIPLOMANCY SECTION
NOTIFICATIONS OF FUNDING OPPORTUNITY (NOFO) 

Funding Opportunity Title: Media Professionalization and Partnerships Program (MPPP-Zim)
Funding Opportunity Number: AF-HAR-FY21-04
Deadline for Applications: July 23, 2021
CFDA Number: 19.040
Total Amount Available: $ 75,000

A. PROGRAM DESCRIPTION

The Public Diplomacy (PD) Section at the U.S. Embassy in Harare announces an open competition for media NGOs and institutions to submit applications to carry out low-cost initiatives that leverage partnerships with American journalism and experts to strengthen the capacity of Zimbabwe media and public in one of three categories outlined in the Program Objectives below.

Please carefully follow all instructions below.

Program Objectives: 

  1. Media Literacy to Combat Disinformation: The program will work to increase public resilience to disinformation and misinformation campaigns. Successful proposals will include ideas to increase public understanding of, and to push back against, disinformation and misinformation activities. Activities and work funded with this award may include (but should not be limited to):
  • Public debates and moderated discussions.
  • Digital engagements.
  • Creating digital content such as videos and short films.
  • Developing educational materials.

We encourage new and creative approaches that utilize digital technology, social media, and other innovative means.  Successful proposals will emphasize the ability to deliver clear messages to selected audiences: Women, youth, policy makers, opinion leaders and other clearly defined sectors.  The PD Section will favorably note proposals that aim to establish partnerships with American universities or colleges to include media literacy or consumption as parts of existing curricula or to otherwise augment relevant discussions at college education level.  A program goal should be to encourage fact-checking and responsible media consumption using learned skills or available resources and platforms.

  1. Media Sustainability: PD Section will accept proposals from organizations that seek to assist emerging news organizations- online and offline- develop and adopt business or strategies and diversify revenue to ensure their survival in challenging economic times. Initiatives should help news outlets harness the power of digital tools as well as community resources to create sustainable media businesses that provide news and information in the public interest. The ultimate goal being to increase the flow of reliable news & information to the Zimbabwean publics.
  1. Media Innovation and Professionalization: PD Section will accept proposals from organizations that seek to support exposure, collaboration among professionals among journalism community in new ways of gathering information, tell stories and engage audiences in the areas of health, human rights, agriculture/ STEM, and Peace and Conflict resolution. Programs should enhance news coverage and enable these organizations to embrace or expand ways of gathering and disseminating information as well as connect more deeply with their audiences. 

Program Goals

The goal of this program is to strengthen ties between the United States and Zimbabwe’s journalism and media institutions to:

  1. Support independent news and information media outlets (broadcast, online, print) that are committed to factual, objective and thorough reporting of identified issues including but not limited to Health, Human Rights, STEM fields in Agriculture, and Peace and Conflict resolution.
  2. Support innovative approaches to using technology, including alternative delivery platforms, to more effectively inform Zimbabwean audiences. Key outcomes include, but not limited to, the ability of news outlets to cover or investigate previously challenging assignments, reach more audiences, and journalists are better informed on selected subjects; expand access to local and international sources of information.
  3. Develop the institutional capacity, competitiveness, and sustainability of independent media outlets through ethical and innovative approaches to generating income and professional partnerships.
  4. Increase public resilience to disinformation and misinformation campaigns through expanding or increasing outlets for sharing verified information to the public.

NOTE:
For program proposals that include elements of in-person travel between Zimbabwe and the United States, or other international locations, travel should not be planned until January 2022 at the earliest.  All program proposals, including those with exchange components, should include flexibility in planning to adjust given the constantly evolving global and local restrictions related to COVID-19.

All program proposals must strengthen ties and build relationships between the United States and Zimbabwe and must have a strong, central, American element, or connection with American expert/s, organization/s, or institution/s (separate and beyond any involvement with the U.S. Mission or its American Corners or U.S. government exchange program alumni), and have as a primary goal the promotion of increased understanding of U.S. values, perspectives, and policies and relationship building between Americans and Zimbabweans.

Participants and Audiences:

Proposals must engage with Zimbabwean media institutions or media workers as well as audiences.  Disinformation programs can target women, youth, policy makers, opinion leaders and other clearly defined sectors.

B. FEDERAL AWARD INFORMATION
Length of performance period: up to 12 months
Number of awards anticipated: 3 awards
Award amounts: US$25,000.00
Total available funding: US$75,000.00
Type of Funding: Public Diplomacy Funds – Smith Mundt
Anticipated program start date: August 15, 2021

This notice is subject to availability of funding.

Funding Instrument Type: Grant

Program Performance Period: Proposed programs should be completed in 12 months or less.

C. ELIGILIBITY INFORMATION

  1. Eligible Applicants: The following organizations are eligible to apply: Zimbabwean or U.S. media organizations, journalism institutions and non-governmental organizations
  1. Cost Sharing: Cost sharing is not required but encouraged.

    D. APPLICATION AND SUBMISSION INFORMATION

  1. Address to Request Application Package: Application forms required below are available at https://zw.usembassy.gov
  2. Content and Form of Application Submission: Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

    Content of Application

    Please ensure:

  • The proposal clearly addresses the goals and objectives of this funding opportunity
  • All documents are in English
  • All budgets are in U.S. dollars

    The following documents required:

  1. Mandatory application forms
  • SF-424 (Application for Federal Assistance – organizations) at the U.S. Embassy Harare website
  • SF-424A (Budget Information for Non-Construction programs) at the U.S. Embassy Harare website
  • SF-424B (Assurances for Non-Construction programs) at the U.S. Embassy Harare website (note: the SF-424B is only required for individuals and for organizations not registered in SAM.gov)

    Application details:

  • Name of the organization
  • Title of the project
  • Contact details (name, address, email, phone number, cell number) of the point of contact for the project and the legal representative of the organization.
  • Description of organization capacity (maximum one page): A description of past and present operations, showing the ability to carry out the program.
  • Previous grants (U.S. government and other sources).
  • Project Justification/Needs Statement: Clear, concise, and well-supported statement of the problem to be addressed and why the proposed program is needed.
  • Project Goals: The “goals” describe what the program is intended to achieve. These should be achievable and measurable.
  • Project Objectives: The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable.
  • Project Activities: Describe the program activities and how they will help achieve the objectives.
  • Monitoring and Evaluation Plan: This is an important part of successful grants. Throughout the time-frame of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
  • Key Personnel: who will work on this project?
  • Calendar of proposed activities: The proposed timeline for the program activities. Include the dates, times, and locations of planned activities and events.
  • Report plan: All projects must submit a minimum of one final narrative/descriptive report and a financial report. Depending on the length of the project, more reports may be requested.  All reports must be written in English.
  1. Dun and Bradstreet Universal Numbering System (DUNS) Organizations must have an active Data Universal Numbering System (DUNS) number from Dun & Bradstreet, if your organization does not have a number or it has expired, please visit: https://www.cialdnb.com/es/numero-duns/numero-d-u-n-s/
  1. SAM registration. Organizations must also have an active SAM registration. If your organization does not have a registration or it has expired, please visit: gov 

*Registration or renewal of a DUNS number and/or in SAM.gov can be a lengthy process, and all who are interested in submitting a project(s) are encouraged to begin the process immediately and not wait until they submit their project(s) or it is selected.

  1. Budget with Budget Narrative/Justification: Applicants must submit the complete budget template and description, including unit costs, quantities, and any other relevant information that may impact the total cost of the project.

    E. APPLICATION REVIEW INFORMATION

Criteria: Each application will be evaluated and rated on the basis of the evaluation criteria outlined below.

  1. Purpose and Impact: The proposal should explain why this project is important to the university community, clearly identify audiences, reflect the diversity, and address the goals of this proposal.
  2. Completeness and achievable objectives: Objectives should be realistic. Proposals should demonstrate how the activities will meet the project’s objectives.
  3. Clear planning: The proposed project should be well designed and provide a work plan with specific details, including clear project activities, a timeline, and a monitoring plan.
  4. Monitoring and Evaluation: The project should be monitored and evaluated

    Other Submission Requirements

    All application materials must be submitted by email to:  PublicDiplomacyGrants-Zim@state.gov

    If you are unable to email your application, please deliver your application to:

U.S. Embassy Harare
Attn: Public Diplomacy Grants
2 Lorraine Drive
Bluffhill
Harare, Zimbabwe

Submission deadline is July 23, 2021.

 

U.S. Department of State
U.S. Embassy in Harare, Zimbabwe
Notice of Funding Opportunity 

Funding Opportunity Title: Culture of Research and Content Design Exchanges program
Funding Opportunity Number: AF-HAR-FY21-03
Deadline for Applications: July 30, 2021
CFDA Number: 19.040
Total Amount Available: $100,000

 A. PROGRAM DESCRIPTION

The Public Diplomacy section of the Embassy of the United States in Harare announces an open competition for United States entities who combine research and content design to further public education.  We anticipate funding approximately one grant in the following subject and research areas: 1) Theory of Design to shape civic discourse and 2) application of credible research methods (focus groups and analytics) to adapt and fine tune content for impact.  Proposals must incorporate both focus areas.

We seek proposals that build the research capacity of faculty and students at Zimbabwean academic institutions and Zimbabweans content creatives to cultivate partnerships between these institutions and their U.S. counterparts.  Proposals should be submitted to PublicDiplomacyGrants-ZIM@state.gov by July 30, 2021. 

This program will focus on building cultures of research at Zimbabwean universities and establishing research methods that translate into artistic content creation that bolsters social contracts and civic engagement; building or expanding research capacity that influences better content design; connecting Zimbabweans with their U.S. counterparts and catalyzing partnerships.  This program supports the U.S. Department of State’s Public Diplomacy efforts to deliver strategic content that strengthens social fabric and democratic principals.

Theory of Change: If universities in Zimbabwe increase their ability to collaborate and improve their research capacity and artists engaged in shaping public discourse understand how to use research to improve their content design, then Zimbabwe and U.S. counterparts will be better position to contribute to national development strategies in Zimbabwe. 

Key Deliverables: The 18-month exchange program seeks to accomplish the program’s goals through the completion of the following deliverables:

  1. Online Capacity-Building sessions on research methodologies, grant applications and compliance for Zimbabwean university faculty and staff (approximately 25).  Additional topics could include (but not limited to) market-based research, private-sector integrations, critical thinking and problem-solving skills, important characteristics of a productive research environment and building up under-graduate student research capacities.

Proposals should include a wide range of topics that focus on how to foster a culture of research, including:

  • Value and importance of a culture research designs and methods to generate more rigorous evidence and the use of that evidence to inform the design of interventions, program and policies that go beyond.
  • Share techniques on how to conduct research the positive deviance approach to organize social change in areas such as public health, education, human rights, poverty alleviation, sustainable development, civic participation, democracy and governance, and corporate citizenship.
  • Entertainment-education strategy to alleviate a social issue or educate the public through a custom-tailored piece of entertainment. Designing content defined by research methodologies for various levels of media to communicate social and behavior change.  The “impact issue” usually comes first; the characters and story are built around the issue; and impact issues are woven into or extracted out of an existing narrative.
  • Modeling liberating interactional structures to design content that overcomes limiting behaviors and patterns in thinking and interacting, and provides tools for a community in their decision making through engaging, energizing, and fun practices.
  • Other key areas that support this effort.
  1. Professional Networking Activities that support new collaborations that link together research methods for public education and the creative design community.
  1. Launch of “model” public education campaign that brings to life the research to strategic content design process in order to foster positive civil engagement and strengthen social fabric by encouraging collaboration over conflict when dealing with difficult issues.Program Participants and BeneficiariesIn partnership with the Public Diplomacy section at the U.S. Embassy in Zimbabwe, the program will target up to 25 Zimbabwean researchers and artistic content creators to collaboratively design a campaign that aims to strengthen social fabric and reinforce civil society.  Recruitment and selection will be jointly conducted by the grantee and the U.S. Embassy in Zimbabwe.  In consultation with the U.S. Embassy in Zimbabwe, the number of participants in each program component may change depending on local conditions and budget considerations.B. FEDERAL AWARD INFORMATIONLength of performance period: up to 18 months
    Number of awards anticipated: 1 award
    Award amounts: approximately US$ 100,000.00
    Total available funding: approximately US$ 100,000
    Type of Funding: Public Diplomacy Funds – Smith Mundt
    Anticipated program start date: September 15, 2021

    This notice is subject to availability of funding.

    Funding Instrument Type: Cooperative Agreement.  The target audience and beneficiaries will be identified in collaboration with the Public Diplomacy Section at the U.S. Embassy in Zimbabwe.

    Program Performance Period: Proposed programs should be completed in 18 months or less.

    C. ELIGILIBITY INFORMATION

  1. Eligible Applicants: The following organizations are eligible to apply: U.S. public or private non-profit organizations engaged in educational strategic content design.
  1. Cost Sharing: Proposals that include cost-sharing will be assigned additional review points, which will be used to break ties among applications with equivalent scores after evaluation against all other factors.
  1. Other Eligibility RequirementsIn order to be eligible to receive an award, all organizations must have a unique entity identifier (Data Universal Numbering System/DUNS number from Dun & Bradstreet), as well as a valid registration on www.SAM.gov.  Please see Section D.3 for information on how to obtain these registrations.  Individuals are not required to have a unique entity identifier or be registered in SAM.gov.D. APPLICATION AND SUBMISSION INFORMATION
  1. Address to Request Application PackageApplication forms required below are available at https://zw.usembassy.gov and www.grants.gov.
  1. Content and Form of Application SubmissionPlease follow all instructions below carefully.  Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.Content of ApplicationPlease ensure:
  • The proposal clearly addresses the goals and objectives of this funding opportunity
  • All documents are in English
  • All budgets are in U.S. dollars
  • Other Eligibility Requirements
  • All pages are numberedThe following documents required:
  1. Mandatory application forms
  • SF-424 (Application for Federal Assistance – organizations) at the U.S. Embassy Harare website and www.Grants.gov
  • SF-424A (Budget Information for Non-Construction programs) at the U.S. Embassy Harare website
  • SF-424B (Assurances for Non-Construction programs) at the U.S. Embassy Harare website (note: the SF-424B is only required for individuals and for organizations not registered in SAM.gov)
  1. Summary Page: Cover sheet stating the applicant name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program.
  1. Proposal (10 pages maximum): The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below.Application details:
  • Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.
  • Introduction to the Organization or Individual applying: A description of past and present operations, showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies.
  • Problem Statement: Clear, concise and well-supported statement of the problem to be addressed and why the proposed program is needed
  • Program Goals and Objectives: The “goals” describe what the program is intended to achieve.  The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable.
  • Program Activities: Describe the program activities and how they will help achieve the objectives.
  • Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the goal.  Include a logic model as appropriate.
  • Proposed Program Schedule and Timeline: The proposed timeline for the program activities.  Include the dates, times, and locations of planned activities and events.
  • Key Personnel: Names, titles, roles and experience/qualifications of key personnel involved in the program.  What proportion of their time will be used in support of this program?
  • Program Partners: List the names and type of involvement of key partner organizations and sub-awardees.
  • Program Monitoring and Evaluation Plan: This is an important part of successful grants.  Throughout the time-frame of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
  • Future Funding or Sustainability: Applicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable.
  1. Budget Justification Narrative: After filling out the SF-424A Budget (above), use a separate sheet of paper to describe each of the budget expenses in detail. See section H. Other Information: Guidelines for Budget Submissions below for further information. 
  1. Attachments:
  • 1-page CV or resume of key personnel who are proposed for the program
  • Letters of support from program partners describing the roles and responsibilities of each partner
  • If your organization has a Negotiated Indirect Cost Rate Agreement (NICRA) and includes NICRA charges in the budget, your latest NICRA should be included as a PDF file
  • Official permission letters, if required for program activities
  • Unique Entity Identifier and System for Award Management (SAM.gov)Required Registrations:Any applicant listed on the Excluded Parties List System (EPLS) in the System for Award Management (SAM) is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989 Comp., p. 235), “Debarment and Suspension.”  Additionally, no entity listed on the EPLS can participate in any activities under an award.  All applicants are strongly encouraged to review the EPLS in SAM to ensure that no ineligible entity is included.All organizations applying for grants (except individuals) must obtain these registrations.  All are free of charge:
  • Unique entity identifier from Dun & Bradstreet (DUNS number)
  • NCAGE/CAGE code
  • SAM.gov registrationStep 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously)DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet.  If your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting http://fedgov.dnb.com/webformNCAGE application: Application page here: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspxInstructions for the NCAGE application process:
    https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCAGE.pdf

    For NCAGE help from within the U.S., call 1-888-227-2423
    For NCAGE help from outside the U.S., call 1-269-961-7766
    Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.

    Step 2: After receiving the NCAGE Code, proceed to register in SAM.gov by logging onto: https://www.sam.gov.
    SAM registration must be renewed annually.

    Other Submission Requirements

    All application materials must be submitted by email to: PublicDiplomacyGrants-Zim@state.gov

    IMPORTANT:  Please label your email submission “Content Design Exchange” and copy Public Diplomacy Officer, Meg Riggs at RiggsME@state.gov

    If you are unable to email your application, please deliver your application to:

    U.S. Embassy Harare
    Attn: Public Diplomacy Grants – CRUX
    2 Lorraine Drive
    Bluffhill
    Harare, Zimbabwe

    Submission deadline is July 30, 2021.

    E. APPLICATION REVIEW INFORMATION

  1. Criteria: Each application will be evaluated and rated on the basis of the evaluation criteria outlined below.Quality and Feasibility of the Program Idea – 20 points: The program idea is well developed, with detail about how program activities will be carried out.  The proposal includes a reasonable implementation timeline.Organizational Capacity and Record on Previous Grants – 20 points: The organization has expertise in its stated field and has the internal controls in place to manage federal funds.  This includes a financial management system and a bank account.Program Planning/Ability to Achieve Objectives – 15 points: Goals and objectives are clearly stated and program approach is likely to provide maximum impact in achieving the proposed results.Budget – 10 points: The budget justification is detailed.  Costs are reasonable in relation to the proposed activities and anticipated results.  The budget is realistic, accounting for all necessary expenses to achieve proposed activities.

    Monitoring and evaluation plan – 15 points: Applicant demonstrates it is able to measure program success against key indicators and provides milestones to indicate progress toward goals outlined in the proposal.  The program includes output and outcome indicators, and shows how and when those will be measured.

    Sustainability – 20 points: Program activities will continue to have positive impact after the end of the program.

  1. Review and Selection ProcessA review committee will evaluate all eligible applications.
  1. Federal Awardee Performance & Integrity Information System (FAPIIS)For any Federal award under a notice of funding opportunity, if the Federal awarding agency anticipates that the total Federal share will be greater than the simplified acquisition threshold on any Federal award under a notice of funding opportunity may include, over the period of performance (see §200.88 Simplified Acquisition Threshold), this section must also inform applicants:i. That the Federal awarding agency, prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);ii. That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;iii. That the Federal awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in §200.206 Federal awarding agency review of risk posed by applicants.

    F. FEDERAL AWARD ADMINISTRATION INFORMATION

  1. Federal Award NoticesThe grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer.  The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email.  The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding.  Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals.  Further, the U.S. government reserves the right to reject any or all proposals received.Payment Method: Payments will be made via electronic funds transfer at program intervals negotiated in the final award provisions.
  1. Administrative and National Policy RequirementsBefore submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.

These include:

  • Guidance for Grants and Agreements in Title 2 of the Code of Federal Regulations (2 CFR), as updated in the Federal Register’s 85 FR 49506 on August 13, 2020, particularly on:
    • Selecting recipients most likely to be successful in delivering results based on the program objectives through an objective process of evaluating Federal award applications (2 CFR part 200.205);
    • Prohibiting the purchase of certain telecommunication and video surveillance services or equipment in alignment with section 889 of the National Defense Authorization Act of 2019 (Pub. L. No. 115—232) (2 CFR part 200.216);
    • Promoting the freedom of speech and religious liberty in alignment with Promoting Free Speech and Religious Liberty (E.O. 13798) and Improving Free Inquiry, Transparency, and Accountability at Colleges and Universities (E.O. 13864) (§§ 200.300, 200.303, 200.339, and 200.341);
    • Providing a preference, to the extent permitted by law, to maximize use of goods, products, and materials produced in the United States (2 CFR part 200.322); and,
    • Terminating agreements in whole or in part to the greatest extent authorized by law, if an award no longer effectuates the program goals or agency priorities (2 CFR part 200.340).
  1. ReportingReporting Requirements: Recipients will be required to submit financial reports and program reports.  The award document will specify how often these reports must be submitted, in consultation with the final award recipient(s) based anticipate program cost timing.H. OTHER INFORMATIONGuidelines for Budget JustificationPersonnel and Fringe Benefits: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.

    Travel: Estimate the costs of travel and per diem for this program, for program staff, consultants or speakers, and participants/beneficiaries.  If the program involves international travel, include a brief statement of justification for that travel.

    Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.

    Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program.  If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

    Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor.  Also describe any sub-awards to non-profit partners that will help carry out the program activities.

    Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories.  For example, shipping costs for materials and equipment or applicable taxes.  All “Other” or “Miscellaneous” expenses must be itemized and explained.

    Indirect Costs: These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating.  If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA.  Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.

    “Cost Sharing:” Refers to contributions from the organization or other entities other than the U.S. Embassy.  It also includes in-kind contributions such as volunteers’ time and donated venues.

    Alcoholic Beverages: Please note that award funds cannot be used for alcoholic beverages.

U.S. Department of State
U.S. Embassy in Harare, Zimbabwe
Notice of Funding Opportunity 

Funding Opportunity Title: Culture of Research and University Exchanges Prep program (CRUX) in One Health and Agricultural STEM
Funding Opportunity Number: AFHAR-FY21-01
Deadline for Applications: July 15, 2021
CFDA Number: 19.040
Total Amount Available: $150,000

A.PROGRAM DESCRIPTION
The Public Diplomacy section of the Embassy of the United States in Harare announces an open competition for United States Institutes of Higher Education (HEIs) to submit applications for the Culture of Research and University Exchanges Prep program (CRUX Program).  We anticipate funding approximately one to two grants in the following subject and research areas: 1) One Health [1]and 2) Agricultural STEM (Science Technology Engineering and Math)[2].  Proposals can be submitted for both focus areas or one individually.

We seek proposals that build the research capacity of faculty and students at Zimbabwean academic institutions and cultivate university partnerships between these institutions and their U.S. counterparts.  Proposals should be submitted to PublicDiplomacyGrants-ZIM@state.gov by July 15, 2021.

This program will focus on building cultures of research at Zimbabwean universities and establishing research methods that adhere to international standards; building or expanding research capacity; connecting Zimbabwean researchers with their U.S. counterparts and catalyzing university partnerships.  This program supports the U.S. Department of State, Bureau of Africa Affairs’ University Partnership Initiative (UPI) to galvanize efforts to expand partnerships between U.S. and African higher education institutions.  The UPI acknowledges that, “expanding existing links and promoting new partnerships at the university level will strengthen Africa’s educational institutions as instruments of national development – enhancing regional prosperity, security, and stability.”

Theory of Change: If universities in Zimbabwe increase their ability to collaborate and improve their research capacity; and if these universities develop a campus-wide culture of research, then Zimbabwe will be better positioned to build comprehensive university partnerships with U.S. counterparts and better position higher education to contribute to national development strategies in Zimbabwe. 

Key Deliverables: The 18-month CRUX program seeks to accomplish the program’s goals through the completion of the following deliverables:

  1. Online Capacity-Building sessions on research methodologies, grant applications and compliance for Zimbabwean university faculty and staff (approximately 25).  Additional topics could include (but not limited to) market-based research, private-sector integrations, critical thinking and problem-solving skills, important characteristics of a productive research environment and building up under-graduate student research capacities.Proposals should include a wide range of topics that focus on how to foster a culture of research, including:
  • Value and importance of a culture of research, including leadership support for a campus-wide strategic vision;
  • Main characteristics of a productive research environment, including professional development prioritization;
  • Critical policy components and successful steps for implementing a culture of research;
  • Case studies of successful university research development programs and initiatives that lead to achieving international standards in research methods and administrative support;
  • Structured Networking sessions with multiple U.S. HEI counterparts to build professional connections and catalyze; and
  • Other key areas that support this effort.
  1. Professional Networking Activities that support new academic collaborations and university partnership opportunities in the focus subject areas (One Health and Agricultural STEM).NOTE: Proposals that present a broad group of U.S. HEIs and innovative/creative online networking strategies efforts will be prioritized.
  1. Virtual Study Tour of multiple U.S. HEIs for up to ten Zimbabwean university academics and administrators from the 25 selected for Online Capacity-Building sessions participants (if budgets allow, an in-person program is also an option). These interactions should address potential research priority areas and focus on building academic research partnerships and other potential international programs.Program Participants and BeneficiariesIn partnership with the Public Diplomacy section at the U.S. Embassy in Zimbabwe and local educational counterparts, the program will target up to 25 Zimbabwean academics and administrators in each subject focus area (One Health and Agricultural STEM).  Recruitment and selection will be jointly conducted by the grantee and the U.S. Embassy in Zimbabwe. In consultation with the U.S. Embassy in Zimbabwe, the number of participants in each program component may change depending on local conditions and budget considerations.B.FEDERAL AWARD INFORMATION
    Length of performance period: up to 18 months
    Number of awards anticipated: 1-2 awards (either individually or jointly in one proposal)
    Award amounts: approximately US$ 75,000.00
    Total available funding: approximately US$ 150,000
    Type of Funding: Public Diplomacy Funds – Smith Mundt
    Anticipated program start date: September 15, 2021This notice is subject to availability of funding.Funding Instrument Type: Cooperative Agreement.  The target audience and beneficiaries will be identified by the Public Diplomacy Section at the U.S. Embassy in Zimbabwe.Program Performance Period: Proposed programs should be completed in 18 months or less.C. ELIGILIBITY INFORMATION
  1. Eligible Applicants: The following organizations are eligible to apply: U.S. Public and private higher education institutions (consortia applications are eligible) with academic programs in One Health and Agricultural STEM.
  1. Cost Sharing: Cost sharing is anticipated, particularly for joint proposals that address both subject focus areas (i.e., One Health and Agricultural Stem). Proposals that include cost-sharing will be assigned additional review points which will be used to break ties among applications with equivalent scores after evaluation against all other factors.
  1. Other Eligibility RequirementsIn order to be eligible to receive an award, all organizations must have a unique entity identifier (Data Universal Numbering System/DUNS number from Dun & Bradstreet), as well as a valid registration on www.SAM.gov. Please see Section D.3 for information on how to obtain these registrations.  Individuals are not required to have a unique entity identifier or be registered in SAM.gov.D. APPLICATION AND SUBMISSION INFORMATION
  1. Address to Request Application PackageApplication forms required below are available at https://zw.usembassy.gov and www.grants.gov.
  1. Content and Form of Application Submission
    Please follow all instructions below carefully.  Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.Content of ApplicationPlease ensure:
  • The proposal clearly addresses the goals and objectives of this funding opportunity
  • All documents are in English
  • All budgets are in U.S. dollars
  • Other Eligibility Requirements
  • All pages are numberedThe following documents required:
  1. Mandatory application forms
  • SF-424 (Application for Federal Assistance – organizations) at the U.S. Embassy Harare website and www.Grants.gov
  • SF-424A (Budget Information for Non-Construction programs) at the U.S. Embassy Harare website
  • SF-424B (Assurances for Non-Construction programs) at the U.S. Embassy Harare website (note: the SF-424B is only required for individuals and for organizations not registered in SAM.gov)
  1. Summary Page: Cover sheet stating the applicant name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program.
  1. Proposal (10 pages maximum): The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below.Application details: 
  • Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.
  • Introduction to the Organization or Individual applying: A description of past and present operations, showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies.
  • Problem Statement: Clear, concise and well-supported statement of the problem to be addressed and why the proposed program is needed
  • Program Goals and Objectives:  The “goals” describe what the program is intended to achieve.  The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable.
  • Program Activities: Describe the program activities and how they will help achieve the objectives.
  • Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the goal.  Include a logic model as appropriate.
  • Proposed Program Schedule and Timeline:  The proposed timeline for the program activities.  Include the dates, times, and locations of planned activities and events.
  • Key Personnel: Names, titles, roles and experience/qualifications of key personnel involved in the program.  What proportion of their time will be used in support of this program?
  • Program Partners:  List the names and type of involvement of key partner organizations and sub-awardees.
  • Program Monitoring and Evaluation Plan: This is an important part of successful grants. Throughout the time-frame of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
  • Future Funding or Sustainability Applicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable.
  1. Budget Justification Narrative: After filling out the SF-424A Budget (above), use a separate sheet of paper to describe each of the budget expenses in detail. See section H. Other Information: Guidelines for Budget Submissions below for further information. 
  1. Attachments:
  • 1-page CV or resume of key personnel who are proposed for the program
  • Letters of support from program partners describing the roles and responsibilities of each partner
  • If your organization has a Negotiated Indirect Cost Rate Agreement (NICRA) and includes NICRA charges in the budget, your latest NICRA should be included as a PDF file.
  • Official permission letters, if required for program activities
  • Unique Entity Identifier and System for Award Management (SAM.gov)Required Registrations:Any applicant listed on the Excluded Parties List System (EPLS) in the System for Award Management (SAM) is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989 Comp., p. 235), “Debarment and Suspension.” Additionally, no entity listed on the EPLS can participate in any activities under an award.  All applicants are strongly encouraged to review the EPLS in SAM to ensure that no ineligible entity is included.All organizations applying for grants (except individuals) must obtain these registrations.  All are free of charge:
  • Unique entity identifier from Dun & Bradstreet (DUNS number)
  • NCAGE/CAGE code
    • SAM.gov registrationStep 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously)DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet. If your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting http://fedgov.dnb.com/webformNCAGE application: Application page here: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx
      Instructions for the NCAGE application process:
      https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCAGE.pdfFor NCAGE help from within the U.S., call 1-888-227-2423
      For NCAGE help from outside the U.S., call 1-269-961-7766
      Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.Step 2: After receiving the NCAGE Code, proceed to register in SAM.gov by logging onto: https://www.sam.gov.  SAM registration must be renewed annually.Other Submission Requirements
      All application materials must be submitted by email to:  PublicDiplomacyGrants-Zim@state.gov.IMPORTANT:  Please label your email submission “CRUX” and copy Public Diplomacy Officer, John Hishmeh at HishmehJO@state.gov.
      If you are unable to email your application, please deliver your application to:

      U.S. Embassy Harare
      Attn: Public Diplomacy Grants – CRUX
      2 Lorraine Drive
      Bluffhill
      Harare, Zimbabwe

      Submission deadline is July 15, 2021.

      E. APPLICATION REVIEW INFORMATION

  1. Criteria: Each application will be evaluated and rated on the basis of the evaluation criteria outlined below.Quality and Feasibility of the Program Idea – 20 points:  The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline.Organizational Capacity and Record on Previous Grants – 20 points: The organization has expertise in its stated field and has the internal controls in place to manage federal funds.  This includes a financial management system and a bank account.Program Planning/Ability to Achieve Objectives – 15 points: Goals and objectives are clearly stated and program approach is likely to provide maximum impact in achieving the proposed results.Budget – 10 points: The budget justification is detailed.  Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.Monitoring and evaluation plan – 15 points: Applicant demonstrates it is able to measure program success against key indicators and provides milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators, and shows how and when those will be measured.Sustainability – 20 points: Program activities will continue to have positive impact after the end of the program. 
  1. Review and Selection ProcessA review committee will evaluate all eligible applications.
  1. Federal Awardee Performance & Integrity Information System (FAPIIS)For any Federal award under a notice of funding opportunity, if the Federal awarding agency anticipates that the total Federal share will be greater than the simplified acquisition threshold on any Federal award under a notice of funding opportunity may include, over the period of performance (see §200.88 Simplified Acquisition Threshold), this section must also inform applicants:
  1. That the Federal awarding agency, prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);
  2. That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;
  3. That the Federal awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in §200.206 Federal awarding agency review of risk posed by applicants.F.FEDERAL AWARD ADMINISTRATION INFORMATION
  1. Federal Award NoticesThe grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.Payment Method: Payments will be made via electronic funds transfer at program intervals negotiated in the final award provisions.
  1. Administrative and National Policy RequirementsBefore submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.These include: 
  • Guidance for Grants and Agreements in Title 2 of the Code of Federal Regulations (2 CFR), as updated in the Federal Register’s 85 FR 49506 on August 13, 2020, particularly on:
    • Selecting recipients most likely to be successful in delivering results based on the program objectives through an objective process of evaluating Federal award applications (2 CFR part 200.205),
    • Prohibiting the purchase of certain telecommunication and video surveillance services or equipment in alignment with section 889 of the National Defense Authorization Act of 2019 (Pub. L. No. 115—232) (2 CFR part 200.216),
    • Promoting the freedom of speech and religious liberty in alignment with Promoting Free Speech and Religious Liberty (E.O. 13798) and Improving Free Inquiry, Transparency, and Accountability at Colleges and Universities (E.O. 13864) (§§ 200.300, 200.303, 200.339, and 200.341),
    • Providing a preference, to the extent permitted by law, to maximize use of goods, products, and materials produced in the United States (2 CFR part 200.322), and
    • Terminating agreements in whole or in part to the greatest extent authorized by law, if an award no longer effectuates the program goals or agency priorities (2 CFR part 200.340).
  1. ReportingReporting Requirements: Recipients will be required to submit financial reports and program reports.  The award document will specify how often these reports must be submitted, in consultation with the final award recipient(s) based anticipate program cost timing.H. OTHER INFORMATIONGuidelines for Budget JustificationPersonnel and Fringe Benefits: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.Travel: Estimate the costs of travel and per diem for this program, for program staff, consultants or speakers, and participants/beneficiaries. If the program involves international travel, include a brief statement of justification for that travel.Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

    Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor.  Also describe any sub-awards to non-profit partners that will help carry out the program activities.

    Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.

    Indirect Costs:  These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating.  If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.

    “Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy.   It also includes in-kind contributions such as volunteers’ time and donated venues.

    Alcoholic Beverages:  Please note that award funds cannot be used for alcoholic beverages.

[1] One Health is a collaborative, multisectoral, and transdisciplinary approach—working at the local, regional, national, and global levels—with the goal of achieving optimal health outcomes recognizing the interconnection between people, animals, plants, and their shared environment. (https://www.cdc.gov/onehealth/index.html)

[2] Agricultural STEM:  The fundamental idea behind STEM education is to help students understand the application and interrelationship of the four components rather than viewing them in isolation as they have been taught for decades. Agriculture, like the health sciences, is an ideal platform for completely integrating all four components of STEM, allowing students to observe how each component interacts with and is essential to the others. (https://portal.nifa.usda.gov/web/crisprojectpages/1003902-the-impact-of-agricultural-education-programs-on-student-achievement-attitude-and-career-aspirations-in-the-stem-areas.html)

U.S. DEPARTMENT OF STATE
AF/EMBASSY ZIMBABWE 

NOTICE OF FUNDING OPPORTUNITY 

Funding Opportunity Title:         2020/2021 EducationUSA Graduate Opportunity Funds Program

Funding Opportunity Number: AFHAR-FY21-02

Deadline for Applications:           July 15, 2021

Total Amount Available:             $75,000

 A. PROGRAM DESCRIPTION

The U.S. Embassy, Public Diplomacy Section, Harare, Zimbabwe announces an open competition for organizations working with college and university students to submit applications to carry out a project focused on promoting U.S. higher education opportunities for high-achieving Zimbabwean university students. Please carefully follow all instructions below.

Priority Region: Project activities must take place in Zimbabwe and the United States and be directed at Zimbabwean audiences/participants. 

Program Objectives:
The grantee will work in coordination with the Public Diplomacy Section in support of the 2020/2021 EducationUSA Graduate Opportunity Funds program. This program assists highly qualified students who are likely to be awarded scholarships from U.S. universities but lack the financial resources to cover the up-front costs of applying to U.S. universities. U.S. Mission to Zimbabwe and EducationUSA advisers located in Harare will develop selection criteria and lead the Graduate Opportunity Funds selection committee.

Individuals and institutions interested in bidding on this grant must submit a proposal to administer the Opportunity Funds (OFP) of US $75, 000 and manage two phases of the EducationUSA advising process for 2020-2021.  The first phase requires coordination and payment for 25 selected prospective students to take standardized tests, application fees, transcript evaluations and other costs. Throughout this phase, the grantee will assist advisers in Harare with logistical support in providing advising sessions for the Opportunity Fund Program students. These sessions will include comprehensive coaching on the U.S. application process, financial awards/aid, personal statements/essays and recommendation letter writing, CVS/resumes, transcripts and equivalencies, and similar subjects related to graduate admissions at U.S. universities.

The second phase requires the recipient to manage the travel logistics of approximately 15 students, including visa and SEVIS fees, international airfare, settling-in allowance, and other related expenses.  The grantee will communicate with the students and advisers, coordinate visa appointments at the appropriate U.S. consulate, make travel arrangements for domestic and international travel, and coordinate payment to the students of settling-in and other related allowances.  The successful grantee will demonstrate an ability to effectively handle funds, coordinate logistics, and finalize payments in a timely manner.  Both phases can be managed virtually, with regular web and phone-based counselling sessions for selected Zimbabwean candidates.  

Participants and Audiences:

High achieving university students in their 3rd and 4th year studying at a local university.

B.FEDERAL AWARD INFORMATION

Length of performance period:   24 Months
Number of awards anticipated:   1 award
Total available funding:              $75,000
Type of Funding:                         FY21 Fulbright Hays Public Diplomacy Funds
Anticipated program start date:  September 15, 2021 

This notice is subject to availability of funding. 

Funding Instrument Type:  Grant 

Program Performance Period: Proposed programs should be completed in 24 months or less.

C. ELIGILIBITY INFORMATION

  1. Eligible Applicants
    The following United States and Zimbabwean organizations are eligible to apply:
  • Not-for-profit organizations, including think tanks and civil society/non-governmental organizations;
  • Public and private educational institutions.
  • Individuals working at or with universities
  1. Cost Sharing or Matching: Cost-sharing is not required..
  1. Other Eligibility Requirements
    In order to be eligible to receive an award, all organizations must have a unique entity identifier (Data Universal Numbering System/DUNS number from Dun & Bradstreet), as well as a valid registration on www.SAM.gov. Please see Section D.3 for information on how to obtain these registrations.  Individuals are not required to have a unique entity identifier or be registered in SAM.gov.D. APPLICATION AND SUBMISSION INFORMATION
  1. To Request Application PackageTo receive application materials
    Click  https://zw.usembassy.gov/embassy/procurement-contracting-opportunities/
    Select 2020/2021 EducationUSA Graduate Opportunity Funds Program2. Content and Form of Application SubmissionPlease follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.Content of Application
    Please ensure:
  • The proposal clearly addresses the goals and objectives of this funding opportunity
  • All documents are in English
  • All budgets are in U.S. dollars
  • All pages are numberedThe following documents are required 
  1. Mandatory application forms
  • SF-424 (Application for Federal Assistance – organizations) or,
  • SF-424-I (Application for Federal Assistance –individuals)
  • SF-424A (Budget Information for Non-Construction programs)
  • SF-424B (Assurances for Non-Construction programs)
    (note: the SF-424B is only required for individuals and for organizations not registered in SAM.gov)
  1. Summary Page: Cover sheet stating the applicant name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program.
  1. Proposal (5 pages maximum): The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below.
  • Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.
  • Introduction to the Organization or Individual applying: A description of past and present operations, showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies.
  • Problem Statement: Clear, concise and well-supported statement of the problem to be addressed and why the proposed program is needed
  • Program Goals and Objectives: The “goals” describe what the program is intended to achieve. The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable.
  • Program Activities: Describe the program activities and how they will help achieve the objectives.
  • Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the goal. Include a logic model as appropriate.
  • Proposed Program Schedule and Timeline: The proposed timeline for the program activities. Include the dates, times, and locations of planned activities and events.
  • Key Personnel: Names, titles, roles and experience/qualifications of key personnel involved in the program. What proportion of their time will be used in support of this program?
  • Program Partners: List the names and type of involvement of key partner organizations and sub-awardees.
  • Program Monitoring and Evaluation Plan: This is an important part of successful grants. Throughout the time-frame of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
  • Future Funding or Sustainability: Applicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable.
  1. Budget Justification Narrative: After filling out the SF-424A Budget (above), use a separate sheet of paper to describe each of the budget expenses in detail. See section H. Other Information: Guidelines for Budget Submissions below for further information.
  1. Attachments:
  • 1-page CV or resume of key personnel who are proposed for the program
  • Letters of support from program partners describing the roles and responsibilities of each partner
  • If your organization has a Negotiated Indirect Cost Rate Agreement (NICRA) and includes NICRA charges in the budget, your latest NICRA should be included as a PDF file.
  • Official permission letters, if required for program activities
  • Unique Entity Identifier and System for Award Management (SAM.gov)
  1. Required Registrations:Any applicant listed on the Excluded Parties List System (EPLS) in the System for Award Management (SAM) is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989 Comp., p. 235), “Debarment and Suspension.” Additionally, no entity listed on the EPLS can participate in any activities under an award.  All applicants are strongly encouraged to review the EPLS in SAM to ensure that no ineligible entity is included.All organizations applying for grants (except individuals) must obtain these registrations.  All are free of charge:
  • Unique entity identifier from Dun & Bradstreet (DUNS number)
  • NCAGE/CAGE code
  • SAM.gov registrationStep 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously)DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet. If your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting http://fedgov.dnb.com/webformNCAGE application: Application page here: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspxInstructions for the NCAGE application process:
    https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCAGE.pdfFor NCAGE help from within the U.S., call 1-888-227-2423
    For NCAGE help from outside the U.S., call 1-269-961-7766
    Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.Step 2: After receiving the NCAGE Code, proceed to register in SAM.gov by logging onto: https://www.sam.gov.  SAM registration must be renewed annually.
  1. Submission Dates and Times
    Applications are due no later than July 15, 2021 
  1. Other Submission Requirements
    All application materials must be submitted by email to PublicDiplomacyGrants-ZIM@state.govE. APPLICATION REVIEW INFORMATION
  1. Criteria
    Each application will be evaluated and rated on the basis of the evaluation criteria outlined below.Quality and Feasibility of the Program Idea – 25 points:  The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline.Organizational Capacity and Record on Previous Grants – 25 points: The organization has expertise in its stated field and has the internal controls in place to manage federal funds.  This includes a financial management system and a bank account.Program Planning/Ability to Achieve Objectives – 15 points: Goals and objectives are clearly stated and program approach is likely to provide maximum impact in achieving the proposed results.Budget – 10 points: The budget justification is detailed.  Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.Monitoring and evaluation plan – 15 points: Applicant demonstrates it is able to measure program success against key indicators and provides milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators, and shows how and when those will be measured.Sustainability – 10 points: Program activities will continue to have positive impact after the end of the program.
  1. Review and Selection Process
    A review committee will evaluate all eligible applications.
  1. Federal Awardee Performance & Integrity Information System (FAPIIS)For any Federal award under a notice of funding opportunity, if the Federal awarding agency anticipates that the total Federal share will be greater than the simplified acquisition threshold on any Federal award under a notice of funding opportunity may include, over the period of performance (see §200.88 Simplified Acquisition Threshold), this section must also inform applicants:i) That the Federal awarding agency, prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);ii) That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;iii) That the Federal awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in §200.206 Federal awarding agency review of risk posed by applicants.
  1. Anticipated Announcement and Federal Award Dates
    Successful recipient(s) will be notified by August 10, 2021, with anticipated award date to September 1, 2021F. FEDERAL AWARD ADMINISTRATION INFORMATION
  1. Federal Award NoticesThe grant award will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.Payment Method:  Payments will be made via electronic funds transfer.
  • President’s September 2, 2020 memorandum, entitled Memorandum on Reviewing Funding to State and Local Government Recipients of Federal Funds that Are Permitting Anarchy, Violence, and Destruction in American Cities;
  • Executive Order on Protecting American Monuments, Memorials, and Statues and Combating Recent Criminal Violence (E.O. 13933); and
  • Guidance for Grants and Agreements in Title 2 of the Code of Federal Regulations (2 CFR), as updated in the Federal Register’s 85 FR 49506 on August 13, 2020, particularly on:
    • Selecting recipients most likely to be successful in delivering results based on the program objectives through an objective process of evaluating Federal award applications (2 CFR part 200.205),
    • Prohibiting the purchase of certain telecommunication and video surveillance services or equipment in alignment with section 889 of the National Defense Authorization Act of 2019 (Pub. L. No. 115—232) (2 CFR part 200.216),
    • Promoting the freedom of speech and religious liberty in alignment with Promoting Free Speech and Religious Liberty (E.O. 13798) and Improving Free Inquiry, Transparency, and Accountability at Colleges and Universities (E.O. 13864) (§§ 200.300, 200.303, 200.339, and 200.341),
    • Providing a preference, to the extent permitted by law, to maximize use of goods, products, and materials produced in the United States (2 CFR part 200.322), and
    • Terminating agreements in whole or in part to the greatest extent authorized by law, if an award no longer effectuates the program goals or agency priorities (2 CFR part 200.340).
  • ReportingReporting Requirements: Recipients will be required to submit financial reports and program reports.  The award document will specify how often these reports must be submitted.  It is anticipated that reports will be due within thirty days of each six-month period, and within ninety days of the final completion of the award period.G. FEDERAL AWARDING AGENCY CONTACTS
    If you have any questions about the grant application process, please contact: PublicDiplomacyGrants-ZIM@state.govH. OTHER INFORMATIONGuidelines for Budget Justification
    Personnel and Fringe Benefits: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.Travel: Estimate the costs of travel and per diem for this program, for program staff, consultants or speakers, and participants/beneficiaries. If the program involves international travel, include a brief statement of justification for that travel.Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

    Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor.  Also describe any sub-awards to non-profit partners that will help carry out the program activities.

    Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.

    Indirect Costs:  These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating.  If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.

    “Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy.   It also includes in-kind contributions such as volunteers’ time and donated venues.

    Alcoholic Beverages:  Please note that award funds cannot be used for alcoholic beverages.

    SF424A Budget
    SF424 Application for Federal Assistance