Procurement and Contracting Opportunities

GSO Procurement & Contracting

2 Lorraine Drive, Bluffhill

Harare, Zimbabwe

March 19, 2018


The United States Embassy in Harare has received several reports that some vendors in Harare have been receiving tenders/requests for quotations purporting to be from the U.S. Embassy, in which they are asked to provide a price quote for ACSTER VX300 SOLAR GENERATOR, and to deliver part of the generators to the Embassy as samples, which will qualify them to be a regular supplier of 600 generators. The tenders are being sent to the vendors via email from the address using an official-looking RFQ form on fake Embassy letterhead complete with a fake Embassy seal.

Please Note: the U.S. Embassy in Harare does not send out tender notices from the above email address. The U.S. Government procurement follows strict regulations outlined in the U.S. Federal Acquisition Regulations (FAR). We encourage all vendors interested in bidding on legitimate opportunities to monitor our website or visit

Vendors are advised that if they receive a similar request they should contact the U.S. Embassy, 2 Lorraine Drive, Bluffhill Harare via phone +263-867-701-1000 to verify the veracity of the request. Queries can also be emailed to the Embassy Procurement section via .


United States Department of State
Bureau of Democracy, Human Rights and Labor (DRL)
Notice of Funding Opportunity (NOFO):

DRL Women’s Workforce Participation Program

This is the announcement of funding opportunity number SFOP0005607

Catalog of Federal Domestic Assistance Number: 19.345

Type of Solicitation: Open Source

Application Deadline: April 23, 2019

Funding Floor (lowest $$ value): $1,000,000

Funding Ceiling (highest $$ value): $1,000,000

Anticipated Number of Awards: 1

Type of Award: Grant/Cooperative Agreement

Period of Performance: 30-48 Months

Anticipated Time to Award (pending availability of funds): August – September 2019

Click here for Project Description and Additional Information




Funding Opportunity Title:          Annual Program Statement, U.S. Embassy Harare PAS

Funding Opportunity Number:   DOS-HRE-FY19

Deadline for Applications:            September 15, 2019

CFDA Number:                             19.040 – Public Diplomacy Programs

Maximum for Each Award:         $24,999 USD

                                                         This notice is subject to availability of funding. 


The U.S. Embassy Harare Public Affairs Section (PAS) of the U.S. Department of State is pleased to announce that funding is available through its Public Diplomacy Small Grants Program.  This is an Annual Program Statement, outlining our priorities, the strategic themes we focus on, and the procedures for submitting requests for funding requests.  Please carefully follow all instructions below. 

Purpose of Small Grants

PAS Harare invites proposals for projects that strengthen cultural ties between the U.S. and Zimbabwe through cultural and exchange programming that highlights shared values and promotes bilateral cooperation.  All programs must include an American cultural element, or connection with American expert(s), organization(s), or institution(s) in a specific field that will promote increased understanding of U.S. policy and perspectives.

Priority Program Areas:

The U.S. Embassy Zimbabwe, Public Affairs Section is seeking proposals for projects throughout the fiscal year (beginning November 1, 2018) that:

  • promote educational and cultural exchange;
  • build support the rule of law;
  • support professionalization of the media;
  • promote freedom of expression;
  • encourage entrepreneurship, economic growth, and sustainable environmental practices;
  • empower women and youth;
  • promote social inclusion and tolerance of underserved communities, such as disabled persons, minority ethnic groups and LGBTI; and
  • promote greater health awareness and livelihoods in HIV prevention and AIDS treatment.

The following types of projects are NOT eligible for funding:

  • Projects relating to partisan political activity;
  • Charitable or development activities;
  • Construction projects;
  • Projects that support specific religious activities;
  • Fund-raising campaigns;
  • Lobbying for specific legislation or projects;
  • Scientific research;
  • Projects intended primarily for the growth or institutional development of the organization; or
  • Projects that duplicate existing projects. 


  • Number of awards anticipated Fiscal Year 2019: 30 awards (dependent on amounts)
  • Award amounts: Awards may range from a minimum of $1000 to a maximum of $24,999 US dollars.
  • Total available funding: US $135,000
  • Type of Funding: FY2019 Public Diplomacy Funding
  • Anticipated program start date: Project activities may start November 15, 2018 and must end before 30 September 2019 

This notice is subject to availability of funding. 

Funding Instrument Types:  

  1. Grant,    Fixed Amount Award, or    3. Cooperative Agreement.

Cooperative Agreements are different from Grants and Fixed Amount Awards in that PAS is more extensively and actively involved in the grant implementation.


  1. Eligible Applicants

The Public Affairs Section encourages applications from Zimbabwean:

  • registered not-for-profit organizations, including think tanks, trusts and civil society/non-governmental organizations with programming experience;
  • individuals;
  • non-profit or governmental educational institutions.

For-profit or commercial entities are not eligible to apply.  

  1. Other Eligibility Requirements : In order to be eligible to receive an award, all organizations (not individuals) must have:
  • a Data Universal Numbering System (DUNS) number from Dun & Bradstreet,
  • NCAGE/CAGE code, and
  • a valid registration on

Please see Section D.3 for information on how to obtain these registrations.  Individuals are not required to have a DUNS number or be registered in

  1. Cost Sharing and Matching – Cost sharing is not
  1. Financial capacity: Pressures on Zimbabwe’s financial systems may affect the selected applicant’s ability to follow through with the grant agreement.  PAS does not infuse additional funds into a grant agreement to compensate for currency fluctuations.  To guard against non-compliance owing to cash shortages borne of banking complications, it is strongly suggested that applicants have a Foreign Currency Account in addition to a local currency account.  Applicants should be aware of their banking institution’s policies and fees regarding electronic deposits, transfers and withdrawals of U.S. dollars.  Should your proposal be selected, PAS will request your banking information at that time.


  1. To Request Application Package

Email  and an automatic reply with the Application forms will be sent.

  1. Content and Form of Application Submission

Content of Application

  • The proposal should clearly addresses the goals and objectives of this funding opportunity
  • All documents are in English
    • All budgets are in U.S. dollars 

Application Forms required: (in the Application Package)

  • Completed application (form attached)
  • Detailed projected budget (form attached)
  • SF-424 (Application for Federal Assistance – Organizations)

Or SF-424-I (Application for Federal Assistance –Individuals)

  • SF424A(Budget Information for Non-Construction programs)
  • SF424B(Assurances for Non-Construction programs)

Required Registrations:

All organizations applying for grants (except individuals) must obtain these registrations:

  • Unique Identifier Number from Dun & Bradstreet (DUNS number)
  • NCAGE/CAGE code
  • registration

Note: All registrations are free of charge but take time, often requiring multiple sittings to complete the processes.  Applicants should be careful to retain the exact contact details as entered on registration forms for future access.  The computer systems are case-sensitive:

Step 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously).

DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet, if your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting

NCAGE application:

Instructions for the NCAGE application process:

For help from within the U.S., call 1-888-227-2423

For help from outside the U.S., call 1-269-961-7766

Email for any problems in getting an NCAGE code.

Step 2: After receiving the NCAGE Code, proceed to register in SAM by logging onto:  SAM registration must be renewed annually.

  1. Submission Dates and Times

The Public Affairs Section will accept proposals from November 1, 2018 until the closing date of September 15, 2019.  No applications will be accepted after that date. 

  1. Other Submission Requirements

All application materials may be emailed to or hand delivered in an unsealed envelope to:

U.S. Embassy Harare, Public Affairs Section

2 Lorraine Drive, Bluffhill



  1. Criteria

Each application will be evaluated and rated on the basis of the evaluation criteria outlined below. The criteria listed are closely related and are considered as a whole in judging the overall quality of an application.

Quality and Feasibility of the Program Idea: The program idea is well developed, detailing how, when and by whom project activities will be carried out.  The proposal includes a reasonable implementation timeline and an identified target audience.

Goals and objectives: Goals and objectives are clearly stated. Project approach is clearly matched to goals and likely to provide maximum impact in achieving the proposed results.

Embassy priorities: Applicant has clearly described how stated goals are related to and support U.S. Embassy Harare – PAS’s priority areas or target audiences.

Budget: The budget justification is detailed in description, showing per unit cost breakdowns in US dollars.  Estimated expenses are reasonable in relation to the proposed activities and anticipated results.  The budget is realistic, accounting for all necessary expenses to achieve proposed activities.

Monitoring and evaluation plan: The monitoring plan articulates realistic key indicators, outputs and milestones to indicate progress toward goals outlined in the proposal.  It shows how and when those will be measured.  The evaluation plan describes measures to be used in assessing the outcome and impact of the project.  The plan may address potential pitfalls and possible contingencies to correct the course of the project.

Sustainability: Project activities will continue to have positive impact after the end of the project.

  1. Review and Selection Process

Applications can be submitted at any time and will be reviewed on a monthly basis by the Public Affairs Grants Committee.  Organizations whose applications will not be funded will be notified via email.  All qualified proposals will remain on file with the committee for consideration at any time for 12 months. 


If 3 months after submission you wish to receive feedback on the status of your proposal, please email with the Subject line: “Request for Feedback on my Submitted Proposal [Title/Date of submission].”



  1. Federal Award Notices


The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding.  Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this Funding Opportunity announcement does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.

Payment Method: Payments will be made in at least two installments, as needed to carry out the program activities.

  1. Administrative and U.S. National Policy Requirements:


Terms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.  These include: 

  • 2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available at:
  • Note the U.S Flag branding and marking requirements in the Standard Terms and Conditions.

3.  Reporting Requirements: Recipients will be required to submit financial reports and program reports. The award document will specify how often these reports must be submitted.


If you have any questions about the grant application process, please contact PAS at

Note:  We do not provide any pre-consultation for application related questions that are addressed in the Funding Opportunity announcement. Once an application has been submitted, State Department officials and staff — both in the Department and at embassies overseas — may not discuss this competition with applicants until the entire proposal review process is completed.

Please find the NOFO for HIV Prevention, Care, and Treatment Support for Church-related Hospitals and Clinics in the Republic of Zimbabwe under the President’s Emergency Plan for AIDS Relief (PEPFAR) attached to this email.  It can also be found here:

The application deadline date for this NOFO is November 13, 2018

Please thoroughly read the following information regarding your responsibilities:

See the advertisement for more information