Procurement and Contracting Opportunities

Welcome to the Procurement & Contracting Section of the General Services Office of the U.S. Embassy in Harare!

On this page you will find solicitations issued by the Embassy of the United States of America in Harare for the acquisition of commodities and/or services.

More Federal government business opportunities may also be found via https://beta.sam.gov/

Our current contract solicitations:

U.S. Embassy Harare
GSO Procurement and Contracting
2 Lorraine Drive, Bulffhill
Harare, Zimbabwe

December 8, 2020         

To:      Prospective Quoters

Subject: Request for Quotations number PR9594040- CCTV Installation

Enclosed is a Request for Quotations (RFQ) for installation services of a CCTV system in Harare. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit together with a detailed specification sheet of similar model to HarareGSOProcurement@state.gov

The deadline for receipt of this RFQ is December 23, 2020 at 5.00p.m Harare time

Subject Line Format must be: Request for Quote PR9594040- CCTV Installation.

Price shall be in United States dollars. Advance payments are not authorized Payment shall be made 30 days after receipt of goods. Price should include delivery cost up to either:

US Embassy Harare
2 Lorraine Drive
Harare, Zimbabwe

The U.S. Government intends to award a contract to the responsible company submitting an acceptable quotation at the lowest price.  We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The successful offeror shall have a DUNS number and be registered in SAM/CCR through the following sites: DUNS – www.dnb.com and SAM/CCR www.sam.gov.

Direct any question regarding this solicitation to HarareGSOProcurement@state.gov

Sincerely,

Contracting Officer

GSO Procurement & Contracting
2 Lorraine Drive, Bluff Hill
Harare, Zimbabwe

November 24, 2020                       

Dear Prospective Quoter:

Subject: Solicitation number 19Z11521Q0001 for Building oil boilers preventive maintenance services.

The Embassy of the United States of America invites you to submit a quotation for Building Oil Boilers preventive maintenance services.

Submit your quotation via email HarareGSOProcurement@state.gov or in a sealed envelope marked “Quotation Enclosed” to:

GSO Procurement & Contracting Section,
Embassy of United States of America
2 Lorraine Drive, Bluffhill
Harare, Zimbabwe

Quotations are due by December 09, 2020 at 5:00 pm local time. No quotations will be accepted after this time.

In order for a quotation to be considered, you must also complete and submit the following:

  1. SF-1449
  2. Section 1 pricing.
  3. Section 5, Representations and Certifications.
  4. Additional information as required in Section 3.

Direct any questions regarding this solicitation to HarareGSOProcurement@state.gov

Sincerely,                                          

Daniel T Crank
Contracting Officer

GSO Procurement & Contracting
2 Lorraine Drive, Bluff Hill
Harare, Zimbabwe

November 17, 2020

To:      Prospective Quoters

Subject: Request for Quotations number No. PR9247347 -Tennis court repairs

Enclosed is a Request for Quotations (RFQ) for tennis court resurface and lighting repairs.

If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit together with a detailed specification sheet of similar model to HarareGSOProcurement@state.gov

The site visit will be held on Tuesday November 24, 2020 at 10.00am at 5 Lamorby Close, Greendale.  Prospective offerors/quoters should contact HarareGSOProcurement@state.gov  for additional information or to arrange entry to the premises.

The deadline for receipt of this RFQ is December 01, 2020 at 5.00p.m Harare time. No quotations will be accepted after this time

Subject Line Format must be: Request for Quote No PR9247347 – Tennis court repairs

Price shall be in United States dollars. Advance payments are not authorized instead payment shall be made 30 days after delivery of service

The U.S. Government intends to award a purchase order to the responsible company submitting an acceptable quotation at the lowest price.  We intend to award a purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The successful offeror shall have a DUNS number and be registered in SAM/CCR through the following sites: DUNS – www.dnb.com and SAM/CCR www.sam.gov.

Direct any question regarding this solicitation to HarareGSOProcurement@state.gov

Sincerely,

Joshua Hatch
Contracting Officer

Enclosure SF 18

GSO Procurement & Contracting
2 Lorraine Drive, Bluff Hill
Harare, Zimbabwe

October 29, 2020                              

Dear Prospective Quoter:

Subject: Solicitation number 19Z11521Q0001 for Building oil boilers preventive maintenance services.

The Embassy of the United States of America invites you to submit a quotation for Building Oil Boilers preventive maintenance services.

Submit your quotation via email HarareGSOProcurement@state.gov or in a sealed envelope marked “Quotation Enclosed” to:

GSO Procurement & Contracting Section,
Embassy of United States of America
2 Lorraine Drive, Bluffhill
Harare, Zimbabwe

Quotations are due by Tuesday November 17, 2020 at 5:00 pm local time. No quotations will be accepted after this time.

In order for a quotation to be considered, you must also complete and submit the following:

  1. SF-1449
  2. Section 1 pricing.
  3. Section 5, Representations and Certifications.
  4. Additional information as required in Section 3.

Direct any questions regarding this solicitation to HarareGSOProcurement@state.gov

Sincerely,                                              

Daniel T Crank
Contracting Officer

Enclosure: Solicitation Number 19Z11521Q0001

GSO Procurement & Contracting
2 Lorraine Drive, Bluff Hill
Harare, Zimbabwe

September 9, 2020

Dear Prospective Offeror:

SUBJECT:  Request for Quotations PR9270094 for the purchase of a photocopier machine

Enclosed is a Request for Quotation PR9270094 for purchase of a new Ricoh photocopier IMC8000 or similar.

Your quotation must be submitted via email to HarareGSOProcurement@state.gov on or before 3pm Harare time on September 24, 2020. No quotations will be accepted after this time.

The U.S. Government intends to award a purchase order to the responsible company submitting an acceptable quotation at the lowest technically acceptable price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The successful offeror shall have a DUNS number and be registered in SAM/CCR through the following sites: DUNS – www.dnb.com and SAM/CCR www.sam.gov.

Direct any question regarding this solicitation to HarareGSOProcurement@state.gov

Sincerely,

Joshua D Hatch
Contracting Officer

 


Notice of Funding Opportunities

Funding Opportunity Title:          Annual Program Statement, U.S. Embassy Harare PAS

Funding Opportunity Number:   DOS-HRE-FY2021

Deadline for Applications:            September 15, 2021

CFDA Number:                             19.040 – Public Diplomacy Programs

Minimum for Each Award:          *$10,000 USD

Maximum for Each Award:         *$24,999 USD

[*except travel awards range $2,500-5,000]

                                                         This notice is subject to availability of funding.

 

A. PROGRAM DESCRIPTION

The U.S. Embassy Harare Public Affairs Section (PAS) of the U.S. Department of State is pleased to announce that funding is available through its Public Diplomacy Small Grants Program.  This is an Annual Program Statement outlining our priorities, strategic themes and the procedures for submitting funding requests.  Please read and carefully follow all instructions below. 

Purpose of Small Grants

PAS Harare invites proposals for projects that strengthen cultural ties between the U.S. and Zimbabwe through cultural and exchange programming that highlights shared values and promotes bilateral cooperation.  All programs MUST include an American cultural element, or connection with American expert(s), organization(s), or institution(s) in a specific field that will promote increased understanding of U.S. policy and perspectives.

Priority Program Areas:

PAS Harare is seeking proposals for projects throughout the fiscal year (project dates beginning December 1, 2020) that:

  • promote educational and cultural exchange;
  • build the rule of law and fiscal transparency;
  • encourage civic discourse and action against violence and corruption;
  • support professionalization of the media;
  • promote freedom of expression and information;
  • encourage entrepreneurship, economic growth, innovation and sound business practices;
  • empower women and youth with specific knowledge of women’s rights and skills to enhance economic advancement;
  • promote social inclusion and tolerance of underserved communities, such as disabled persons, minority ethnic groups, LGBTQI, and those in remote rural areas;
  • promote greater health awareness and livelihoods in HIV prevention and AIDS treatment;
  • promote natural resource management, and sustainable environmental practices including mitigation against climate change; and
  • combat the trafficking of animals, humans, and illicit materials and substances.

The following types of projects are NOT eligible for funding:

  • projects relating to partisan political activity;
  • charitable or development activities;
  • construction projects;
  • projects that support specific religious activities;
  • fund-raising campaigns;
  • lobbying for specific legislation or projects;
  • scientific research;
  • projects intended primarily for the growth or institutional development of the organization; or
  • projects that duplicate existing projects.B. FEDERAL AWARD INFORMATION 
  • Number of awards anticipated Fiscal Year 2020: 10 awards (dependent on amounts)
  • Award amounts:
  • Awards may range from a minimum of $10,000 to a maximum of $24,999 USD.
  • Awards solely for travel to participate in U.S. conferences may range from $1,000 to $5,000 USD.
  • Total available funding: US $135,000
  • Type of Funding: FY2021 Public Diplomacy Funding
  • Anticipated program start date: Project activities may start December 1, 2020 and must end before 30 September 2021. 

This notice is subject to availability of funding. 

Funding Instrument Types:  

  1. Grant,    Fixed Amount Award, or    3. Cooperative Agreement.

 

Cooperative Agreements differ from Grants and Fixed Amount Awards in that PAS is more extensively and actively involved in the grant implementation.

       C.ELIGILIBITY INFORMATION

  1. Eligible Applicants

The Public Affairs Section encourages applications from Zimbabwean:

  • registered not-for-profit organizations, including think tanks, trusts and civil society/non-governmental organizations with programming experience;
  • individuals; or
  • non-profit or governmental educational institutions.

For-profit or commercial entities are not eligible to apply.

  1. Other Eligibility Requirements: All organizations (not individuals) must have:
  • a Data Universal Numbering System (DUNS) number from Dun & Bradstreet,
  • NCAGE/CAGE code, and
  • a valid registration on www.SAM.gov.

Please see Section D.3 for information on how to obtain these identification numbers.

Individuals are not required to have a DUNS number or be registered in SAM.gov.

  1. Cost Sharing and Matching: Cost sharing is not
  1. Financial capacity: Pressures on Zimbabwe’s financial systems may affect the selected applicant’s ability to follow through with the grant agreement.  PAS does not infuse additional funds into a grant agreement to compensate for currency fluctuations.  PAS does not provide cash payments or deposits to accounts outside of Zimbabwe.  To guard against non-compliance owing to cash shortages borne of banking complications, it is strongly suggested that applicants have a Foreign Currency Account in addition to a local currency account.  Applicants should be aware of their banking institution’s policies and fees regarding electronic deposits, transfers and withdrawals of U.S. dollars.  You will only be asked to supply banking information if your proposal is selected for funding.D. APPLICATION AND SUBMISSION INFORMATION
  1. To Request Application Package:

Email PublicDiplomacyGrants-ZIM@state.gov ; an automatic reply with the Application forms will be sent.

  1. Content and Form of Application Submission:

Content of Application

  • The proposal should clearly serve the goals and objectives of this funding opportunity.
  • Be specific and concise in describing the who, what, why, when, where, how and cost aspects of the project.
  • All documents are in English
    • Include a budget narrative and a budget table in U.S. dollars. Break down costs per unit rates, quantities as well as totals. 

Application Forms required: (in the Application Package)

  • Completed application (form attached)
  • Detailed projected budget (form attached)
  • SF-424 (Application for Federal Assistance – Organizations)

or SF-424-I (Application for Federal Assistance – Individuals)

  • SF424A(Budget Information for Non-Construction programs)
  • SF424B(Assurances for Non-Construction programs)

Required Registrations:

All organizations (not individuals) applying for grants must obtain these registration numbers:

  • Unique Identifier Number from Dun & Bradstreet (DUNS number)
  • NCAGE/CAGE code
  • SAM.gov registration

Note: All registrations are free of charge but take time, often requiring multiple sittings to complete the processes.  Applicants should be careful to retain your exact contact details as entered on registration forms for future access.  The computer systems are case-sensitive:

Step 1: For organizations: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously).

DUNS application: If your organization does not have a Data Universal Numbering

System (DUNS) number from Dun & Bradstreet already, obtain one by calling

+1-866-705-5711 or visiting http://fedgov.dnb.com/webform

 

NCAGE application: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

  • Instructions for the NCAGE application process:

https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCAGE.pdf

  • For help from within the U.S., call +1-888-227-2423
  • For help from outside the U.S., call +1-269-961-7766
  • Email NCAGE@dlis.dla.mil with any problems obtaining a NCAGE code.

Step 2: After receiving the NCAGE Code, proceed to https://www.sam.gov and register in SAM.  SAM registration must be renewed annually.

  1. Submission Dates and Times

PAS will accept proposals from November 1, 2020 until August 31, 2021.  No applications will be accepted after that date.

  1. Other Submission Requirements

All application materials may be emailed to PublicDiplomacyGrants-ZIM@state.gov or hand delivered in an unsealed envelope to:

U.S. Embassy Harare, Public Affairs Section
2 Lorraine Drive, Bluff Hill, Harare

   E. APPLICATION REVIEW INFORMATION

  1. Criteria

Each application will be reviewed and rated based on evaluation criteria outlined below.

Quality and Feasibility of the Program Idea: The program idea is well developed and focused, detailing what will be done, how, where, when, for which target audience(s), by whom and most importantly, for what purpose.  It articulates why the project is important to advancing Zimbabwe.  The proposal includes a reasonable implementation timeline, an identified target audience and outcome measures.

Goals and objectives: Goals and objectives are clearly stated.  Project approach is clearly matched to goals and likely to provide maximum impact in achieving the proposed results.

Embassy priorities: Applicant has clearly described how the project’s stated goals are related to and support U.S. Embassy Harare PAS’s priority areas and target audiences.  The required U.S. component of the project is clearly articulated.

Budget: The budget justification is detailed, with a narrative description that matches the budget numbers.  There is a budget spreadsheet showing per unit cost breakdowns, subtotals and totals in U.S. dollars.  Estimated expenses are reasonable in relation to the proposed activities and anticipated results.  The budget is realistic, accounting for all necessary expenses to achieve proposed activities.

Monitoring and evaluation plan: The monitoring plan articulates realistic key indicators, outputs, outcomes and milestones to indicate progress toward goals outlined in the proposal.  It describes how and when indicators will be measured.  The evaluation plan describes measures to be used in assessing the outcome and impact of the project.  The plan may address potential pitfalls and possible contingencies to correct the course of the project.

Sustainability: The proposal addresses follow-on activities that will sustain and continue the positive impact of the project after its completion.

  1. Review and Selection Process

Applications can be submitted at any time.  They are reviewed on a competitive, monthly basis by the Public Affairs Grants Committee, depending on availability of funds.  Organizations whose applications are not selected for funding will be notified via email.  All qualified proposals will remain on file for up to 12 months for the committee for consideration at any time, as funds become available.

If three months after submission you wish to receive feedback on the status of your proposal, please email PublicDiplomacyGrants-Zim@state.gov with the Subject line: “Request for Feedback on my Submitted Proposal [Title/Date of submission].” 

     F. FEDERAL AWARD ADMINISTRATION INFORMATION

  1. Federal Award Notices

The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer.  The award agreement is the authorizing document and it will be provided to the recipient for review and signature by email.  The recipient may only start incurring program expenses on, not before, the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding.  Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this Funding Opportunity announcement does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.

Payment Method: Payments will be made via electronic funds transfer, in at least two installments as needed to carry out the program activities.  Embassy Harare does NOT make cash payments or deposit funds in accounts outside of Zimbabwe.

  1. Administrative and U.S. National Policy Requirements:

Terms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.  These include: 

  • 2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available at: https://www.state.gov/m/a/ope/index.htm.
  • Note the U.S Flag branding and marking requirements in the Standard Terms and Conditions.3. Reporting Requirements: Recipients will be required to submit financial reports and program reports. Reports will include an accounting for expenditure of amounts already received before the next tranche of funds can be released.  The award document will specify how often these reports must be submitted.

    G. FEDERAL AWARDING AGENCY CONTACTS

If you have any questions about the grant application process, please contact PAS at PublicDiplomacyGrants-Zim@state.gov .

Note:  We do not provide any pre-consultation for application related questions that are addressed in the Funding Opportunity announcement.  Once an application has been submitted, State Department officials and staff — both in the Department and at embassies overseas — may not discuss this competition with applicants until the entire proposal review process is completed.

Document Type: Grants Notice
Funding Opportunity Number: AFCP-2020-S
Funding Opportunity Title: AFCP 2020 Small Grants Competition
Opportunity Category: Discretionary
Opportunity Category Explanation:
Funding Instrument Type: Cooperative Agreement
Grant
Category of Funding Activity: Other (see text field entitled “Explanation of Other Category of Funding Activity” for clarification)
Category Explanation: Cultural Heritage Preservation
Expected Number of Awards: 30
CFDA Number(s): 19.025 — U.S. Ambassadors Fund for Cultural Preservation
Cost Sharing or Matching Requirement: No
Version: Synopsis 7
Posted Date: Oct 16, 2019
Last Updated Date: Oct 16, 2019
Original Closing Date for Applications: Nov 29, 2019  Contact U.S. Embassy Public Affairs Sections for specific country deadlines.
Current Closing Date for Applications: Nov 29, 2019  Contact U.S. Embassy Public Affairs Sections for specific country deadlines.
Archive Date: Dec 31, 2019
Estimated Total Program Funding: $2,700,000
Award Ceiling: $200,000
Award Floor: $10,000

 

Click here for project description and additional information

Document Type: Grants Notice
Funding Opportunity Number: AFCP-2020-L
Funding Opportunity Title: AFCP 2020 Large Grants Program
Opportunity Category: Discretionary
Opportunity Category Explanation:
Funding Instrument Type: Cooperative Agreement
Grant
Category of Funding Activity: Other (see text field entitled “Explanation of Other Category of Funding Activity” for clarification)
Category Explanation: Cultural Heritage Preservation
Expected Number of Awards: 7
CFDA Number(s): 19.025 — U.S. Ambassadors Fund for Cultural Preservation
Cost Sharing or Matching Requirement: No
Version: Synopsis 6
Posted Date: Oct 17, 2019
Last Updated Date: Oct 17, 2019
Original Closing Date for Applications: Nov 29, 2019  Contact U.S. Embassy Public Affairs Sections for specific country deadlines.
Current Closing Date for Applications: Nov 29, 2019  Contact U.S. Embassy Public Affairs Sections for specific country deadlines.
Archive Date: Dec 31, 2019
Estimated Total Program Funding: $2,800,000
Award Ceiling: $800,000
Award Floor: $200,000

 

Click here for project description and additional information

 

Please find the NOFO for HIV Prevention, Care, and Treatment Support for Church-related Hospitals and Clinics in the Republic of Zimbabwe under the President’s Emergency Plan for AIDS Relief (PEPFAR) attached to this email.  It can also be found here:  http://www.grants.gov/web/grants/search-grants.html?keywords=CDC-RFA-GH19-1944

The application deadline date for this NOFO is November 13, 2018

Please thoroughly read the following information regarding your responsibilities:

See the advertisement for more information