Procurement and Contracting Opportunities

GSO Procurement & Contracting

172 Herbert Chitepo Avenue

Harare, Zimbabwe

March 19, 2018

SCAM ALERT!

The United States Embassy in Harare has received several reports that some vendors in Harare have been receiving tenders/requests for quotations purporting to be from the U.S. Embassy, in which they are asked to provide a price quote for ACSTER VX300 SOLAR GENERATOR, and to deliver part of the generators to the Embassy as samples, which will qualify them to be a regular supplier of 600 generators. The tenders are being sent to the vendors via email from the address usa@embassytenders.com using an official-looking RFQ form on fake Embassy letterhead complete with a fake Embassy seal.

Please Note: the U.S. Embassy in Harare does not send out tender notices from the above email address. The U.S. Government procurement follows strict regulations outlined in the U.S. Federal Acquisition Regulations (FAR). We encourage all vendors interested in bidding on legitimate opportunities to monitor our website or visit www.fbo.gov.

Vendors are advised that if they receive a similar request they should contact the U.S. Embassy, 172 Herbert Chitepo Avenue, Harare via phone +2634250593 to verify the veracity of the request. Queries can also be emailed to the Embassy Procurement section via HarareGSOProcurement@state.gov .

Dear Prospective Offeror:

SUBJECT:  Notice of Establishment of a Blanket Purchase Agreement (BPA) for Mail Delivery Services 

The Embassy of the United States of America invites you to submit a proposal for Mail Delivery Services

Payment shall be made via Electronic Funds Transfer (EFT) within 30 days from receipt of an original, hard copy and correct summary invoice. The invoice shall identify the call orders/delivery tickets covered therein, stating the total value, and supported by recent copies of the call orders/delivery tickets.

The U.S. Government intends to award multiple BPAs to those firms that are technically acceptable, responsible, and clearly intend to sell products or services to the US Government at market prices or below. While we may award multiple BPAs, we will only award the number of BPAs we believe sufficient to meet our needs and regulatory competition requirements. The Contracting Officer will determine technical acceptability by ensuring that firm is able to comply with terms of this BPA.

The Contracting Officer will determine technical acceptability by ensuring that the firm is able to comply with the terms of the BPA.  Responsibility will be based on requirements of FAR 9.1 including:

  • Adequate financial resources or the ability to obtain them;
  • Ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;
  • Satisfactory record of integrity and business ethics;
  • Necessary organization, experience, and skills or the ability to obtain them;
  • Necessary equipment and facilities or the ability to obtain them; and be otherwise qualified and eligible to receive an award under applicable laws and regulations.

We invite you to submit Proposals via email on or before 1500hrs on 25 July 2018. No proposals will be accepted after this time. Your proposal should consist at least the basic elements of Mail Delivery Services to include but not limited to the details of Statement of Work (SOW) below. Upon signing of the BPA, the contractor will be contacted as and when required. We intend to award a Blanket Purchase Agreement based scope of work below:

The successful offeror shall have a DUNS number and be registered in SAM/CCR through the following sites: DUNS – www.dnb.com and SAM/CCR www.sam.gov.

Direct any question regarding this solicitation to HarareGSOProcurementDL@state.gov

See: SOLICITATION – STATEMENT OF WORK

Sincerely,

Clinton Canady IV

Contracting Officer

The US Embassy would like quotations from interested suppliers for a vertical scissor lift. Kindly submit the quotes to makumbes@state.gov on or before 24 July 2018.  Note that warranty must be honored through a local dealer. Please submit your quotes referencing the given PR#.

Payment terms: Payment is made within 30 days of receipt of goods and proper invoice. Advance payments are not authorized. By submitting a quotation you are agreeing to waive any payment terms that may be in conflict with payment terms above.

Specifications-

Battery powered, wheel driven, vertical scissor lift with 220 volt charging system and the following specifications:

Fully extended Platform Height not less than 25 ft. 6 in.

Ground Clearance not less than 4 in.

Machine Height with Rails Folded not to exceed 6 ft. 5 in.

Machine Length not to exceed 7 ft. 7 in.

Machine Width not greater than 2 ft. 8 in.

Unrestricted platform capacity not less than 500 lbs.   

In addition:

The quoted price of the machine must include delivery to the US Embassy in Harare, Zimbabwe and 3 days of setup and on-site operator training in Harare, Zimbabwe for a group of 6 potential users.
The supplier must be an authorized representative of the manufacturer and must also demonstrate the capability to service the supplied machine at the location where it will be used and the ability to respond to urgent service calls within 48 hours (the services would be procured separately)

The resulting contractors shall be registered in the SAM (System for Award Management) Database https://www.sam.gov  prior to contract award pursuant to FAR provision 5.207.  Therefore prospective offerors are encouraged to register prior to the submittal of quotations/proposals.  The guidelines for registration in SAM are also available at:  https://www.statebuy.state.gov/pd/Pages/AdditionalVendorReg.aspx

The Embassy of the United States of America invites you to submit a quotation for Antenna Tower climbing services.

The Embassy is not obligated to purchase any definite amount under this BPA, and the amount of any one purchase will not exceed $10,000.00.

Payment shall be made via Electronic Funds Transfer (EFT) within 30 days from receipt of an original, hard copy and correct summary invoice. The summary invoice shall be submitted at least monthly, or upon expiration of the BPA, whichever comes first, for all deliveries made during the monthly billing period. The invoice shall identify the call orders/delivery tickets covered therein, stating the total value, and supported by recent copies of the call orders/delivery tickets.

The U.S. Government intends to award multiple BPAs to those firms that are technically acceptable, responsible, and clearly intend to sell their service to the US Government at market prices or below. While we may award multiple BPAs, we will only award the number of BPAs we believe sufficient to meet our needs and regulatory competition requirements. The Contracting officer will determine technical acceptability by ensuring that firm is able to comply with terms of this BPA.

We invite you to submit quotations via email on or before 1500 on 02 July 2018

The successful offeror shall have a DUNS number and be registered in SAM/CCR through the following sites: DUNS – www.dnb.com and SAM/CCR www.sam.gov.

Direct any questions regarding this solicitation to HarareGSOProcurementDL@state.gov

See also:  Cover Letter and Statement of work

To:      Prospective Qfferors

 

Subject: Request for Quotations PR#7403333 –Articulating boom lift x 1 

 

The US Embassy would like quotations from interested suppliers for an Articulating Boom lift. Kindly submit the quotes to makumbes@state.gov on or before 25 June 2018.  Note that warranty must be honored through a local dealer. Please submit your quotes referencing the given PR#.

Payment terms: Payment is made within 30 days of receipt of goods and proper invoice. Advance payments are not authorized. By submitting a quotation you are agreeing to waive any payment terms that may be in conflict with payment terms above.

Specifications-

Track driven, folding, Articulating Boom Lift with the following specifications:
Nominal platform height not less than 20 meters
Unrestricted platform capacity not less than 110 kg
Horizontal reach not less than 10 meters
Machine Weight not more than 3000 kg
Stowed Machine width not greater than 1.5 meters
Stowed Machine length not greater than 6 meters
Stowed Machine height not greater than 2 meters
Machine must be powered by a 50 HZ, 220 volt electric motor and a diesel or petrol engine

In addition:

The quoted price of the machine must include delivery to the US Embassy in Harare, Zimbabwe and 3 days of setup and on-site operator training in Harare, Zimbabwe for a group of 6 potential users.

The supplier must be an authorized representative of the manufacturer and must also demonstrate the capability to service the supplied machine at the location where it will be used and the ability to respond to urgent service calls within 48 hours (the services would be procured separately)

The resulting contractors shall be registered in the SAM (System for Award Management) Database https://www.sam.gov  prior to contract award pursuant to FAR provision 5.207.  Therefore prospective offerors are encouraged to register prior to the submittal of quotations/proposals.  The guidelines for registration in SAM are also available at:  https://www.statebuy.state.gov/pd/Pages/AdditionalVendorReg.aspx

The Embassy of the United States of America invites you to submit a proposal for service and repair of  U.S. Embassy vehicles.

Payment shall be made via Electronic Funds Transfer (EFT) within 30 days from receipt of an original, hard copy and correct summary invoice. The invoice shall identify the call orders/delivery tickets covered therein, stating the total value, and supported by recent copies of the call orders/delivery tickets.

The U.S. Government intends to award multiple BPAs to those firms that are technically acceptable, responsible, and clearly intend to sell products or services to the US Government at market prices or below. While we may award multiple BPAs, we will only award the number of BPAs we believe sufficient to meet our needs and regulatory competition requirements. The Contracting Officer will determine technical acceptability by ensuring that firm is able to comply with terms of this BPA.

The Contracting Officer will determine technical acceptability by ensuring that the firm is able to comply with the terms of the BPA.  Responsibility will be based on requirements of FAR 9.1 including:

  • Adequate financial resources or the ability to obtain them;
  • Ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;
  • Satisfactory record of integrity and business ethics;
  • Necessary organization, experience, and skills or the ability to obtain them;
  • Necessary equipment and facilities or the ability to obtain them; and be otherwise qualified and eligible to receive an award under applicable laws and regulations.

We invite you to submit Proposals via email on or before 1500 hrs on 31 May 2018. No proposals will be accepted after this time. Your proposal should consist at least the basic elements of general vehicle service to include but not limited to the details of Statement of Work (SOW) below. Upon signing of the BPA, the contractor will be contacted as and when required. We intend to award a Blanket Purchase Agreement based scope of work below:

The successful offeror shall have a DUNS number and be registered in SAM/CCR through the following sites: DUNS – www.dnb.com and SAM/CCR www.sam.gov.

Direct any question regarding this solicitation to HarareGSOProcurementDL@state.gov

See the Cover letter and the Scope of work

The United States Embassy in Harare will be moving to the new embassy compound later in 2018.  The U.S. Embassy announces its intent to receive bids for the operation of cafeteria and drink services.  The U.S. Embassy is looking for the service provider to be able to provide two options: a low-cost Zimbabwean-style meal, and a meal that caters to varied U.S. food interests.  The U.S. Embassy will provide the kitchen and kitchen equipment.  The Embassy is expecting that service providers will be able to: provide staffing that can meet U.S. Embassy Security checks; source food items that would be used in preparations; safely and effectively manage food preparations required to facilitate this food service requirement to the U.S. Embassy Community.

For consideration, your submission must:

  1. Demonstrate experience managing or owning a commercial restaurant which has been continually open for business for at least four years or which was continually open to the public for at least four years within the last six years; or
  2. Demonstrate at least four years of recent experience managing the food service (cafeteria) for a large organization headquartered in Harare, Zimbabwe; or
  3. Demonstrate experience currently providing catering services to organizations greater than 200 in Harare, Zimbabwe.
  4. Verifiable documentation on ownership and management, and sound financial standing
  5. Be able to provide prospective staffing requirements.
  6. Organizations wishing to respond to this must have a track record of providing: Breakfast, Lunch, Dessert, and event catering services.
  7. The respondents will need to provide the U.S. Embassy prospective weekly breakfast and lunch offerings as well as prospective a la carte offerings and their pricing structures.
  8. The organization should provide nutritionally diverse daily options, including true vegetarian options; and the organization should clearly indicate food preparation elements for those who have food allergies and dietary restrictions.
  9. Providers should also be able to deliver: Coffee, Tea, and Drink services.
  10. Finally, given a fictional U.S. Embassy Event scenario provided below, organizations should provide a perspective menu, number of wait staff required, and alcohol selection and pricing.

US Embassy Event Scenario

The US Embassy will be hosting a cultural diplomatic event introducing a high profile guest Jazz musician to the Diplomatic Corps and Foreign Ministry key figures.  This event is expected to have 150 attendees and start at 6:30pm.  The current acting Ambassador would like the event to offer heavy hors d’oeuvres and have at least two features items from the guest’s home state of Louisiana.  The event will have both beer and wine available.

The U.S. Embassy will only consider bids from parties meeting these qualifications.

If you are interested in submitting a proposal you will need to email:  HarareCafeteriaProposal@gmail.com

Organizations will need to direct their responses via electronic mail to United States Embassy.  This tender will close at 11:00 am on Wednesday, March 7, 2018.  Submissions received after March 7, 2018 will not be considered.



FUNDING OPPORTUNITIES

U.S. DEPARTMENT OF STATE
U.S. EMBASSY HARARE, PUBLIC AFFAIRS SECTION

Notice of Funding Opportunity

Funding Opportunity Title:          Annual Program Statement, U.S. Embassy Harare PAS

Funding Opportunity Number:    DOS-HRE-FY18

Deadline for Applications:             September 15, 2018

CFDA Number:                             19.040 – Public Diplomacy Programs

Maximum for Each Award:         $10,000

A.  PROGRAM DESCRIPTION
The U.S. Embassy Harare Public Affairs Section (PAS) of the U.S. Department of State is pleased to announce that funding is available through its Public Diplomacy Small Grants Program. This is an Annual Program Statement, outlining our funding priorities, the strategic themes we focus on, and the procedures for submitting requests for funding.  Please carefully follow all instructions below. 

Purpose of Small Grants

PAS Harare invites proposals for projects that strengthen cultural ties between the U.S. and Zimbabwe through cultural and exchange programming that highlights shared values and promotes bilateral cooperation.  All programs must include an American cultural element, or connection with American expert/s, organization/s, or institution/s in a specific field that will promote increased understanding of U.S. policy and perspectives.

Priority Program Areas:

The U.S. Embassy Zimbabwe, Public Affairs Section is seeking proposals for projects throughout the fiscal year (beginning November 1, 2017) that strengthen and build local capacities in the following areas:

  • educational and cultural exchange;
  • support the rule of law;
  • professionalize the media;
  • promote freedom of expression;
  • empower women and youth;
  • promote social inclusion and tolerance of underserved communities, such as LGBTI, disabled persons and minority ethnic groups;
  • promote greater health awareness and outcomes in HIV prevention and AIDS treatment; and
  • encourage entrepreneurship, economic growth, and sustainable environmental practices.

The following types of projects are not eligible for funding:

  • Projects relating to partisan political activity;
  • Charitable or development activities;
  • Construction projects;
  • Projects that support specific religious activities;
  • Fund-raising campaigns;
  • Lobbying for specific legislation or projects
  • Scientific research;
  • Projects intended primarily for the growth or institutional development of the organization; or
  • Projects that duplicate existing projects. 

This notice is subject to availability of funding.

 

B. FEDERAL AWARD INFORMATION

 

Funding Instrument Type:  

Grant, Fixed Amount Award or Cooperative agreement.

Cooperative agreements are different from grants in that PAS staff are more actively involved in the grant implementation

C.ELIGIBILITY INFORMATION

  1. Eligible Applicants

The Public Affairs Section encourages applications from Zimbabwe:

  • Registered not-for-profit organizations, including think tanks, Trusts and civil society/non-governmental organizations with programming experience
  • Individuals
  • Non-profit or governmental educational institutions
  • Governmental institutions

For-profit or commercial entities are not eligible to apply.  

  1. Cost Sharing or Matching – Cost sharing is not
  1. Other Eligibility Requirements – In order to be eligible to receive an award, all organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet, as well as a valid registration on www.SAM.gov. Please see Section D.3 for information on how to obtain these registrations.  Individuals are not required to have a DUNS number or be registered in SAM.gov.

 

D. APPLICATION AND SUBMISSION INFORMATION

  1. Address to Request Application Package

Email PublicDiplomacyGrants-ZIM@state.gov  and an automatic reply with the Application forms will be sent.

  1. Content and Form of Application Submission

Content of Application

  • The proposal clearly addresses the goals and objectives of this funding opportunity
  • All documents are in English
    • All budgets are in U.S. dollars

Application Forms required:

  • Completed application (form attached)
  • Detailed projected budget (form attached)

 

Required Registrations:

All organizations applying for grants (except individuals) must obtain these registrations.  All are free of charge:

  • Unique Identifier Number from Dun & Bradstreet (DUNS number)
  • NCAGE/CAGE code
  • SAM.gov registration

Step 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously)

DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet, if your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting http://fedgov.dnb.com/webform

NCAGE application: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Instructions for the NCAGE application process:

https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCAGE.pdf

For help from within the U.S., call 1-888-227-2423

For help from outside the U.S., call 1-269-961-7766

Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.

Step 2: After receiving the NCAGE Code, proceed to register in SAM by logging onto: https://www.sam.gov.  SAM registration must be renewed annually.

  1. Submission Dates and Times

The Public Affairs Section will accept proposals throughout the fiscal year beginning November 1, 2017 till before the closing date of September 15, 2018.  No applications will be accepted after that date. 

  1. Other Submission Requirements

All application materials can be hand delivered, in an unsealed envelope to the

U.S. Embassy

Public Affairs Section Harare

7th Floor, Goldbridge, Eastgate

Robert Mugabe Road

Harare

or emailed to PublicDiplomacyGrants-ZIM@state.gov

 

E. APPLICATION REVIEW INFORMATION

  1. Criteria

Each application will be evaluated and rated on the basis of the evaluation criteria outlined below. The criteria listed are closely related and are considered as a whole in judging the overall quality of an application.

Quality and Feasibility of the Program Idea – The program idea is well developed, with detail about how project activities will be carried out. The proposal includes a reasonable implementation timeline.

Goals and objectives: Goals and objectives are clearly stated and project approach is likely to provide maximum impact in achieving the proposed results.

Embassy priorities: Applicant has clearly described how stated goals are related to and support U.S. Embassy Harare – PAS’s priority areas or target audiences.

Budget: The budget justification is detailed.  Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.

Monitoring and evaluation plan: Applicant demonstrates it is able to measure program success against key indicators and provide milestones to indicate progress toward goals outlined in the proposal. The project includes output and outcome indicators, and shows how and when those will be measured.

Sustainability: Project activities will continue to have positive impact after the end of the project.

  1. Review and Selection Process

Applications can be submitted at any time and will be reviewed on a monthly basis by the Public Affairs Grants Committee. Successful applicants or applicants the committee wishes to speak to further, will be notified via the contact information they list in their application.

Due to the volume of proposals, the committee regrets to inform you that we cannot respond to every submission, however, if you have not heard back in 3 months, and wish to receive feedback on why your proposal has not been selected, please email PublicDiplomacyGrants-Zim@state.gov with the subject: “Request for Feedback on my Submitted Proposal [Title/Date of submission].” All qualified proposals will remain on file with the committee for consideration at any time for 12 months.