Procurement and Contracting Opportunities

Welcome to the Procurement & Contracting Section of the General Services Office of the U.S. Embassy in Harare!

On this page you will find solicitations issued by the Embassy of the United States of America in Harare for the acquisition of commodities and/or services.

More Federal government business opportunities may also be found via https://beta.sam.gov/

Our current contract solicitations:

GSO Procurement & Contracting Office
2 Lorraine Drive, Bluffhill
Harare, Zimbabwe

March 23, 2021

Dear Prospective Quoter:

SUBJECT: Request for Quotation # PR9780753 for supply of Right-hand vehicle 

The Embassy of the United States of America invites you to submit a quotation for Supply of brand new Right-hand Toyota Fortuner 2.4L or similar.

Your quotation must be submitted electronically via email HarareGSOProcurement@state.gov  on or before 5pm EST April 07, 2021. No quotations will be accepted after this time.

In order for a quotation to be considered, you must also complete and submit the following: 

  1. SF1449
  2. Section 1, Pricing
  3. Section 5, Representations and Certifications and ensure compliance with FAR 52.229-11 is completed with IRS Form W-14 found at www.irs.goc/w14
  4. Additional information as required in Section 3

Direct any questions regarding this solicitation to HarareGSOProcurement@state.gov

Sincerely,

Joshua D Hatch
Contracting Officer


Notice of Funding Opportunities

Funding Opportunity Title:          Annual Program Statement, U.S. Embassy Harare PAS

Funding Opportunity Number:   DOS-HRE-FY2021

Deadline for Applications:            September 15, 2021

CFDA Number:                             19.040 – Public Diplomacy Programs

Minimum for Each Award:          *$10,000 USD

Maximum for Each Award:         *$24,999 USD

[*except travel awards range $2,500-5,000]

                                                         This notice is subject to availability of funding.

 

A. PROGRAM DESCRIPTION

The U.S. Embassy Harare Public Affairs Section (PAS) of the U.S. Department of State is pleased to announce that funding is available through its Public Diplomacy Small Grants Program.  This is an Annual Program Statement outlining our priorities, strategic themes and the procedures for submitting funding requests.  Please read and carefully follow all instructions below. 

Purpose of Small Grants

PAS Harare invites proposals for projects that strengthen cultural ties between the U.S. and Zimbabwe through cultural and exchange programming that highlights shared values and promotes bilateral cooperation.  All programs MUST include an American cultural element, or connection with American expert(s), organization(s), or institution(s) in a specific field that will promote increased understanding of U.S. policy and perspectives.

Priority Program Areas:

PAS Harare is seeking proposals for projects throughout the fiscal year (project dates beginning December 1, 2020) that:

  • promote educational and cultural exchange;
  • build the rule of law and fiscal transparency;
  • encourage civic discourse and action against violence and corruption;
  • support professionalization of the media;
  • promote freedom of expression and information;
  • encourage entrepreneurship, economic growth, innovation and sound business practices;
  • empower women and youth with specific knowledge of women’s rights and skills to enhance economic advancement;
  • promote social inclusion and tolerance of underserved communities, such as disabled persons, minority ethnic groups, LGBTQI, and those in remote rural areas;
  • promote greater health awareness and livelihoods in HIV prevention and AIDS treatment;
  • promote natural resource management, and sustainable environmental practices including mitigation against climate change; and
  • combat the trafficking of animals, humans, and illicit materials and substances.

The following types of projects are NOT eligible for funding:

  • projects relating to partisan political activity;
  • charitable or development activities;
  • construction projects;
  • projects that support specific religious activities;
  • fund-raising campaigns;
  • lobbying for specific legislation or projects;
  • scientific research;
  • projects intended primarily for the growth or institutional development of the organization; or
  • projects that duplicate existing projects.B. FEDERAL AWARD INFORMATION 
  • Number of awards anticipated Fiscal Year 2020: 10 awards (dependent on amounts)
  • Award amounts:
  • Awards may range from a minimum of $10,000 to a maximum of $24,999 USD.
  • Awards solely for travel to participate in U.S. conferences may range from $1,000 to $5,000 USD.
  • Total available funding: US $135,000
  • Type of Funding: FY2021 Public Diplomacy Funding
  • Anticipated program start date: Project activities may start December 1, 2020 and must end before 30 September 2021. 

This notice is subject to availability of funding. 

Funding Instrument Types:  

  1. Grant,    Fixed Amount Award, or    3. Cooperative Agreement.

 

Cooperative Agreements differ from Grants and Fixed Amount Awards in that PAS is more extensively and actively involved in the grant implementation.

       C.ELIGILIBITY INFORMATION

  1. Eligible Applicants

The Public Affairs Section encourages applications from Zimbabwean:

  • registered not-for-profit organizations, including think tanks, trusts and civil society/non-governmental organizations with programming experience;
  • individuals; or
  • non-profit or governmental educational institutions.

For-profit or commercial entities are not eligible to apply.

  1. Other Eligibility Requirements: All organizations (not individuals) must have:
  • a Data Universal Numbering System (DUNS) number from Dun & Bradstreet,
  • NCAGE/CAGE code, and
  • a valid registration on www.SAM.gov.

Please see Section D.3 for information on how to obtain these identification numbers.

Individuals are not required to have a DUNS number or be registered in SAM.gov.

  1. Cost Sharing and Matching: Cost sharing is not
  1. Financial capacity: Pressures on Zimbabwe’s financial systems may affect the selected applicant’s ability to follow through with the grant agreement.  PAS does not infuse additional funds into a grant agreement to compensate for currency fluctuations.  PAS does not provide cash payments or deposits to accounts outside of Zimbabwe.  To guard against non-compliance owing to cash shortages borne of banking complications, it is strongly suggested that applicants have a Foreign Currency Account in addition to a local currency account.  Applicants should be aware of their banking institution’s policies and fees regarding electronic deposits, transfers and withdrawals of U.S. dollars.  You will only be asked to supply banking information if your proposal is selected for funding.D. APPLICATION AND SUBMISSION INFORMATION
  1. To Request Application Package:

Email PublicDiplomacyGrants-ZIM@state.gov ; an automatic reply with the Application forms will be sent.

  1. Content and Form of Application Submission:

Content of Application

  • The proposal should clearly serve the goals and objectives of this funding opportunity.
  • Be specific and concise in describing the who, what, why, when, where, how and cost aspects of the project.
  • All documents are in English
    • Include a budget narrative and a budget table in U.S. dollars. Break down costs per unit rates, quantities as well as totals. 

Application Forms required: (in the Application Package)

  • Completed application (form attached)
  • Detailed projected budget (form attached)
  • SF-424 (Application for Federal Assistance – Organizations)

or SF-424-I (Application for Federal Assistance – Individuals)

  • SF424A(Budget Information for Non-Construction programs)
  • SF424B(Assurances for Non-Construction programs)

Required Registrations:

All organizations (not individuals) applying for grants must obtain these registration numbers:

  • Unique Identifier Number from Dun & Bradstreet (DUNS number)
  • NCAGE/CAGE code
  • SAM.gov registration

Note: All registrations are free of charge but take time, often requiring multiple sittings to complete the processes.  Applicants should be careful to retain your exact contact details as entered on registration forms for future access.  The computer systems are case-sensitive:

Step 1: For organizations: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously).

DUNS application: If your organization does not have a Data Universal Numbering

System (DUNS) number from Dun & Bradstreet already, obtain one by calling

+1-866-705-5711 or visiting http://fedgov.dnb.com/webform

 

NCAGE application: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

  • Instructions for the NCAGE application process:

https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCAGE.pdf

  • For help from within the U.S., call +1-888-227-2423
  • For help from outside the U.S., call +1-269-961-7766
  • Email NCAGE@dlis.dla.mil with any problems obtaining a NCAGE code.

Step 2: After receiving the NCAGE Code, proceed to https://www.sam.gov and register in SAM.  SAM registration must be renewed annually.

  1. Submission Dates and Times

PAS will accept proposals from November 1, 2020 until August 31, 2021.  No applications will be accepted after that date.

  1. Other Submission Requirements

All application materials may be emailed to PublicDiplomacyGrants-ZIM@state.gov or hand delivered in an unsealed envelope to:

U.S. Embassy Harare, Public Affairs Section
2 Lorraine Drive, Bluff Hill, Harare

   E. APPLICATION REVIEW INFORMATION

  1. Criteria

Each application will be reviewed and rated based on evaluation criteria outlined below.

Quality and Feasibility of the Program Idea: The program idea is well developed and focused, detailing what will be done, how, where, when, for which target audience(s), by whom and most importantly, for what purpose.  It articulates why the project is important to advancing Zimbabwe.  The proposal includes a reasonable implementation timeline, an identified target audience and outcome measures.

Goals and objectives: Goals and objectives are clearly stated.  Project approach is clearly matched to goals and likely to provide maximum impact in achieving the proposed results.

Embassy priorities: Applicant has clearly described how the project’s stated goals are related to and support U.S. Embassy Harare PAS’s priority areas and target audiences.  The required U.S. component of the project is clearly articulated.

Budget: The budget justification is detailed, with a narrative description that matches the budget numbers.  There is a budget spreadsheet showing per unit cost breakdowns, subtotals and totals in U.S. dollars.  Estimated expenses are reasonable in relation to the proposed activities and anticipated results.  The budget is realistic, accounting for all necessary expenses to achieve proposed activities.

Monitoring and evaluation plan: The monitoring plan articulates realistic key indicators, outputs, outcomes and milestones to indicate progress toward goals outlined in the proposal.  It describes how and when indicators will be measured.  The evaluation plan describes measures to be used in assessing the outcome and impact of the project.  The plan may address potential pitfalls and possible contingencies to correct the course of the project.

Sustainability: The proposal addresses follow-on activities that will sustain and continue the positive impact of the project after its completion.

  1. Review and Selection Process

Applications can be submitted at any time.  They are reviewed on a competitive, monthly basis by the Public Affairs Grants Committee, depending on availability of funds.  Organizations whose applications are not selected for funding will be notified via email.  All qualified proposals will remain on file for up to 12 months for the committee for consideration at any time, as funds become available.

If three months after submission you wish to receive feedback on the status of your proposal, please email PublicDiplomacyGrants-Zim@state.gov with the Subject line: “Request for Feedback on my Submitted Proposal [Title/Date of submission].” 

     F. FEDERAL AWARD ADMINISTRATION INFORMATION

  1. Federal Award Notices

The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer.  The award agreement is the authorizing document and it will be provided to the recipient for review and signature by email.  The recipient may only start incurring program expenses on, not before, the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding.  Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this Funding Opportunity announcement does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.

Payment Method: Payments will be made via electronic funds transfer, in at least two installments as needed to carry out the program activities.  Embassy Harare does NOT make cash payments or deposit funds in accounts outside of Zimbabwe.

  1. Administrative and U.S. National Policy Requirements:

Terms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.  These include: 

  • 2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available at: https://www.state.gov/m/a/ope/index.htm.
  • Note the U.S Flag branding and marking requirements in the Standard Terms and Conditions.3. Reporting Requirements: Recipients will be required to submit financial reports and program reports. Reports will include an accounting for expenditure of amounts already received before the next tranche of funds can be released.  The award document will specify how often these reports must be submitted.G. FEDERAL AWARDING AGENCY CONTACTS

If you have any questions about the grant application process, please contact PAS at PublicDiplomacyGrants-Zim@state.gov .

Note:  We do not provide any pre-consultation for application related questions that are addressed in the Funding Opportunity announcement.  Once an application has been submitted, State Department officials and staff — both in the Department and at embassies overseas — may not discuss this competition with applicants until the entire proposal review process is completed.

U.S. DEPARTMENT OF STATE
AF/EMBASSY ZIMBABWE 

NOTICE OF FUNDING OPPORTUNITY 

Funding Opportunity Title:                2020/2021 EducationUSA Opportunity Funds Program

Funding Opportunity Number:         AF-HRE-21-01

Deadline for Applications:                  May 1, 2021

Assistance Listing Number:                19.022                     

Total Amount Available:                    $64,775

 A. PROGRAM DESCRIPTION
The U.S. Embassy, Public Affairs Section, Harare, Zimbabwe announces an open competition for organizations to submit applications to carry out a project focused on promoting U.S. higher education opportunities for high-achieving, financially disadvantaged Zimbabwean students. Please carefully follow all instructions below.

Priority Region: Project activities must take place in Zimbabwe and the United States and be directed at Zimbabwean audiences/participants. 

Program Objectives:
The grantee will work in coordination with the Public Affairs Sections Harare in support of the 2020/2021 EducationUSA Opportunity Funds program. This program assists highly qualified students who are likely to be awarded full financial aid from U.S. colleges and universities but lack the financial resources to cover the up-front costs of required standardized admission tests, application fees, international and domestic airfare, visa fees, SEVIS fees, and settling-in allowance. U.S. Mission to Zimbabwe, EducationUSA advisers located in Harare, Bulawayo, Gweru and Mutare will select and advise the Opportunity Funds students.

Individuals and institutions interested in bidding on this grant are asked to submit a proposal to administer the Opportunity Funds (OFP) of US $64, 775 and manage two phases of the EducationUSA advising process for 2020-2021.  The first phase requires coordination and payment for qualified prospective students to take standardized tests.  Throughout this phase, the grantee is expected to assist advisers in Harare, Bulawayo, Mutare and Gweru with logistical support in providing advising sessions for the Opportunity Fund Program students.  If space allows, non-OFP, EducationUSA scholars can attend these virtual sessions.  These sessions are expected to include comprehensive coaching on the U.S. application process, financial awards/aid, essay and recommendation letter writing, extra-curricular and volunteer activities, transcripts and equivalencies, and similar subjects related to undergraduate or graduate admissions at U.S. colleges and universities.

The second phase requires the recipient to manage the travel logistics of approximately 15-20 students, including visa and SEVIS fees, international airfare, domestic airfare, settling-in allowance, and other related expenses.  The grantee will communicate with the students and advisers, coordinate visa appointments at the appropriate U.S. consulate, make travel arrangements for domestic and international travel, and coordinate payment to the students of settling-in and other related allowances.  The successful grantee will demonstrate an ability to effectively handle funds, coordinate logistics, and finalize payments in a timely manner. Both phases can be managed virtually, with regular web and phone-based counselling sessions for selected Zimbabwean candidates.  

Participants and Audiences:
The intended audience is high achieving low-income students from all over Zimbabwe.


B. FEDERAL AWARD INFORMATION

Length of performance period:   24 Months
Number of awards anticipated:   1 award
Total available funding:              $64,775
Type of Funding:                         FY21 Fulbright Hays Public Diplomacy Funds
Anticipated program start date:  June 1, 2021 

This notice is subject to availability of funding. 

Funding Instrument Type:  Grant 

Program Performance Period: Proposed programs should be completed in 24 months or less.

C. ELIGILIBITY INFORMATION

  1. Eligible Applicants

The following United States and Zimbabwean organizations are eligible to apply:

  • Not-for-profit organizations, including think tanks and civil society/non-governmental organizations;
  • Public and private educational institutions.
  1. Cost Sharing or Matching: Cost-sharing is not required..
  1. Other Eligibility Requirements

In order to be eligible to receive an award, all organizations must have a unique entity identifier (Data Universal Numbering System/DUNS number from Dun & Bradstreet), as well as a valid registration on www.SAM.gov. Please see Section D.3 for information on how to obtain these registrations.  Individuals are not required to have a unique entity identifier or be registered in SAM.gov.

D. APPLICATION AND SUBMISSION INFORMATION

  1. Address to Request Application Package
    To receive application materials please send a request email to PublicDiplomacyGrants-ZIM@state.gov
  1. Content and Form of Application Submission

Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

Content of Application
Please ensure:

  • The proposal clearly addresses the goals and objectives of this funding opportunity
  • All documents are in English
  • All budgets are in U.S. dollars
  • All pages are numbered

The following documents are required

1. Mandatory application forms

  • SF-424  (Application for Federal Assistance – organizations) or,
  • SF-424-I (Application for Federal Assistance –individuals)
  • SF-424A(Budget Information for Non-Construction programs)
  • SF-424B(Assurances for Non-Construction programs)

(note: the SF-424B is only required for individuals and for organizations not registered in SAM.gov)

  1. Summary Page: Cover sheet stating the applicant name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program.
  1. Proposal (5 pages maximum): The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below.
  • Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.
  • Introduction to the Organization or Individual applying: A description of past and present operations, showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies.
  • Problem Statement: Clear, concise and well-supported statement of the problem to be addressed and why the proposed program is needed
  • Program Goals and Objectives: The “goals” describe what the program is intended to achieve.  The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable.
  • Program Activities: Describe the program activities and how they will help achieve the objectives.
  • Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the goal. Include a logic model as appropriate.
  • Proposed Program Schedule and Timeline: The proposed timeline for the program activities.  Include the dates, times, and locations of planned activities and events.
  • Key Personnel: Names, titles, roles and experience/qualifications of key personnel involved in the program. What proportion of their time will be used in support of this program?
  • Program Partners: List the names and type of involvement of key partner organizations and sub-awardees.
  • Program Monitoring and Evaluation Plan:This is an important part of successful grants. Throughout the time-frame of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
  • Future Funding or SustainabilityApplicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable.
  1. Budget Justification Narrative: After filling out the SF-424A Budget (above), use a separate sheet of paper to describe each of the budget expenses in detail.  See section H. Other Information: Guidelines for Budget Submissions below for further information.
  1. Attachments :
  • 1-page CV or resume of key personnel who are proposed for the program
  • Letters of support from program partners describing the roles and responsibilities of each partner
  • If your organization has a Negotiated Indirect Cost Rate Agreement (NICRA) and includes NICRA charges in the budget, your latest NICRA should be included as a PDF file.
  • Official permission letters, if required for program activities
  • Unique Entity Identifier and System for Award Management (SAM.gov)
  1. Required Registrations:

Any applicant listed on the Excluded Parties List System (EPLS) in the System for Award Management (SAM) is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989 Comp., p. 235), “Debarment and Suspension.” Additionally, no entity listed on the EPLS can participate in any activities under an award.  All applicants are strongly encouraged to review the EPLS in SAM to ensure that no ineligible entity is included.

All organizations applying for grants (except individuals) must obtain these registrations.  All are free of charge:

  • Unique entity identifier from Dun & Bradstreet (DUNS number)
  • NCAGE/CAGE code
  • SAM.gov registration

Step 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously)

DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet. If your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting http://fedgov.dnb.com/webform

NCAGE application: Application page here: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Instructions for the NCAGE application process:

https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCAGE.pdf

For NCAGE help from within the U.S., call 1-888-227-2423

For NCAGE help from outside the U.S., call 1-269-961-7766

Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.

Step 2: After receiving the NCAGE Code, proceed to register in SAM.gov by logging onto: https://www.sam.gov.  SAM registration must be renewed annually.

  1. Submission Dates and Times

Applications are due no later than April 1, 2021
 

  1. Other Submission Requirements

All application materials must be submitted by email to PublicDiplomacyGrants-ZIM@state.gov

E. APPLICATION REVIEW INFORMATION

  1. Criteria
    Each application will be evaluated and rated on the basis of the evaluation criteria outlined below.

    Quality and Feasibility of the Program Idea – 25 points:  The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline.

    Organizational Capacity and Record on Previous Grants – 25 points: The organization has expertise in its stated field and has the internal controls in place to manage federal funds.  This includes a financial management system and a bank account.

    Program Planning/Ability to Achieve Objectives – 15 points: Goals and objectives are clearly stated and program approach is likely to provide maximum impact in achieving the proposed results.

    Budget – 10 points: The budget justification is detailed.  Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.

    Monitoring and evaluation plan – 15 points: Applicant demonstrates it is able to measure program success against key indicators and provides milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators, and shows how and when those will be measured.

    Sustainability – 10 points: Program activities will continue to have positive impact after the end of the program.

  1. Review and Selection Process
    A  review committee will evaluate all eligible applications.
  1. Federal Awardee Performance & Integrity Information System (FAPIIS)

    For any Federal award under a notice of funding opportunity, if the Federal awarding agency anticipates that the total Federal share will be greater than the simplified acquisition threshold on any Federal award under a notice of funding opportunity may include, over the period of performance (see §200.88 Simplified Acquisition Threshold), this section must also inform applicants:

    i) That the Federal awarding agency, prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);

    ii) That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;

    iii) That the Federal awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in §200.206 Federal awarding agency review of risk posed by applicants.

  1. Anticipated Announcement and Federal Award Dates
    Successful recipient(s) will be notified by May 20, 2021, with anticipated award date to June 1, 2021

    F. FEDERAL AWARD ADMINISTRATION INFORMATION

  1. Federal Award Notices

    The grant award will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

    If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

    Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.

    Payment Method:  Payments will be made via electronic funds transfer.

  1. Administrative and National Policy Requirements
    Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.

These include:

  • President’s September 2, 2020 memorandum, entitled Memorandum on Reviewing Funding to State and Local Government Recipients of Federal Funds that Are Permitting Anarchy, Violence, and Destruction in American Cities;
  • Executive Order on Protecting American Monuments, Memorials, and Statues and Combating Recent Criminal Violence (E.O. 13933); and
  • Guidance for Grants and Agreements in Title 2 of the Code of Federal Regulations (2 CFR), as updated in the Federal Register’s 85 FR 49506 on August 13, 2020, particularly on:
    • Selecting recipients most likely to be successful in delivering results based on the program objectives through an objective process of evaluating Federal award applications (2 CFR part 200.205),
    • Prohibiting the purchase of certain telecommunication and video surveillance services or equipment in alignment with section 889 of the National Defense Authorization Act of 2019 (Pub. L. No. 115—232) (2 CFR part 200.216),
    • Promoting the freedom of speech and religious liberty in alignment with Promoting Free Speech and Religious Liberty (E.O. 13798) and Improving Free Inquiry, Transparency, and Accountability at Colleges and Universities (E.O. 13864) (§§ 200.300, 200.303, 200.339, and 200.341),
    • Providing a preference, to the extent permitted by law, to maximize use of goods, products, and materials produced in the United States (2 CFR part 200.322), and
    • Terminating agreements in whole or in part to the greatest extent authorized by law, if an award no longer effectuates the program goals or agency priorities (2 CFR part 200.340).
  1. Reporting
    Reporting Requirements: Recipients will be required to submit financial reports and program reports.  The award document will specify how often these reports must be submitted.  It is anticipated that reports will be due within thirty days of each six month period, and within ninety days of the final completion of the award period.

    G. FEDERAL AWARDING AGENCY CONTACTS
    If you have any questions about the grant application process, please contact: PublicDiplomacyGrants-ZIM@state.gov

    H. OTHER INFORMATION

    Guidelines for Budget Justification
    Personnel and Fringe Benefits: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.

    Travel: Estimate the costs of travel and per diem for this program, for program staff, consultants or speakers, and participants/beneficiaries. If the program involves international travel, include a brief statement of justification for that travel.

    Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.

    Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

    Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor.  Also describe any sub-awards to non-profit partners that will help carry out the program activities.

    Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.

    Indirect Costs:  These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating.  If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.

    “Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy.   It also includes in-kind contributions such as volunteers’ time and donated venues.

    Alcoholic Beverages:  Please note that award funds cannot be used for alcoholic beverages.

Document Type: Grants Notice
Funding Opportunity Number: AFCP-2020-S
Funding Opportunity Title: AFCP 2020 Small Grants Competition
Opportunity Category: Discretionary
Opportunity Category Explanation:
Funding Instrument Type: Cooperative Agreement
Grant
Category of Funding Activity: Other (see text field entitled “Explanation of Other Category of Funding Activity” for clarification)
Category Explanation: Cultural Heritage Preservation
Expected Number of Awards: 30
CFDA Number(s): 19.025 — U.S. Ambassadors Fund for Cultural Preservation
Cost Sharing or Matching Requirement: No
Version: Synopsis 7
Posted Date: Oct 16, 2019
Last Updated Date: Oct 16, 2019
Original Closing Date for Applications: Nov 29, 2019  Contact U.S. Embassy Public Affairs Sections for specific country deadlines.
Current Closing Date for Applications: Nov 29, 2019  Contact U.S. Embassy Public Affairs Sections for specific country deadlines.
Archive Date: Dec 31, 2019
Estimated Total Program Funding: $2,700,000
Award Ceiling: $200,000
Award Floor: $10,000

 

Click here for project description and additional information

Document Type: Grants Notice
Funding Opportunity Number: AFCP-2020-L
Funding Opportunity Title: AFCP 2020 Large Grants Program
Opportunity Category: Discretionary
Opportunity Category Explanation:
Funding Instrument Type: Cooperative Agreement
Grant
Category of Funding Activity: Other (see text field entitled “Explanation of Other Category of Funding Activity” for clarification)
Category Explanation: Cultural Heritage Preservation
Expected Number of Awards: 7
CFDA Number(s): 19.025 — U.S. Ambassadors Fund for Cultural Preservation
Cost Sharing or Matching Requirement: No
Version: Synopsis 6
Posted Date: Oct 17, 2019
Last Updated Date: Oct 17, 2019
Original Closing Date for Applications: Nov 29, 2019  Contact U.S. Embassy Public Affairs Sections for specific country deadlines.
Current Closing Date for Applications: Nov 29, 2019  Contact U.S. Embassy Public Affairs Sections for specific country deadlines.
Archive Date: Dec 31, 2019
Estimated Total Program Funding: $2,800,000
Award Ceiling: $800,000
Award Floor: $200,000

 

Click here for project description and additional information

 

Please find the NOFO for HIV Prevention, Care, and Treatment Support for Church-related Hospitals and Clinics in the Republic of Zimbabwe under the President’s Emergency Plan for AIDS Relief (PEPFAR) attached to this email.  It can also be found here:  http://www.grants.gov/web/grants/search-grants.html?keywords=CDC-RFA-GH19-1944

The application deadline date for this NOFO is November 13, 2018

Please thoroughly read the following information regarding your responsibilities:

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